Scheduling Assistant

Scheduling Assistant

Arts for Learning Virginia

Location: Norfolk, VA (Hybrid)

Schedule: Generally Monday-Friday, 8:30 a.m. to 4:30 p.m., with occasional evenings and weekends for events and programs

Pay: $15/hour (approximately $31,200 annually)

Position Type: Full-Time

Help Bring the Arts to Life Across Virginia

At Arts for Learning Virginia, we believe every child deserves opportunities to learn, create, and connect through the arts. Every day, our team works with schools, artists, libraries, community centers, and families to make arts experiences accessible, engaging, and meaningful. We're looking for a Scheduling Assistant who loves organizing details, working with people, and helping great programs happen. If you're the kind of person who color-codes calendars for fun, enjoys solving scheduling puzzles, and gets excited about supporting artists and educators, we'd love to meet you.

What You'll Be Doing

You'll be the behind-the-scenes hero who helps make our programs run smoothly.

On any given day, you might:

• Schedule performances, workshops, residencies, and professional development programs
• Communicate with schools, community partners, and teaching artists
• Coordinate calendars and artist availability
• Send confirmations, schedules, and program information
• Help solve scheduling challenges when plans change
• Maintain accurate records and program data
• Process program paperwork, contracts, and invoices
• Support special events, showcases, and community programs
• Work closely with our program team to make sure everyone has what they need to succeed

You'll be one of the first people our schools and artists connect with, so a positive attitude and strong communication skills are essential.

We're Looking for Someone Who

✅ Loves organizing information and keeping details straight

✅ Communicates professionally and warmly

✅ Enjoys working with a variety of people

✅ Can juggle multiple projects at once

✅ Is comfortable with Microsoft Office, especially Outlook, Word, and Excel

✅ Learns new systems quickly

✅ Believes in the power of arts and education

✅ Brings a collaborative, team-first mindset to their work

Experience in education, nonprofit organizations, customer service, event coordination, administration, or arts organizations is a plus, but we care just as much about attitude, curiosity, and willingness to learn.

What We Offer

• Health Insurance
• Life Insurance
• Opportunity to participate in a 403(b) retirement plan
• Hybrid work environment
• Paid vacation and sick leave
• Flexible scheduling when evening or weekend events are required
• A supportive, creative, mission-driven team

Why Arts for Learning Virginia?

When you work here, you're doing more than managing schedules. You're helping connect students with artists. You're helping teachers bring creativity into their classrooms. You're helping communities experience the arts in meaningful ways. The work is fast-paced, collaborative, and occasionally a little hectic, but it's also rewarding, creative, and fun. If that sounds like your kind of workplace, we'd love to hear from you.

How to Apply

Please send:

• Your resume
• A brief cover letter telling us why you're interested in the position

Applications will be reviewed on a rolling basis until the position is filled.

Arts for Learning Virginia is committed to building a workplace where everyone feels welcome, valued, and supported. We encourage applicants from all backgrounds and experiences to apply.