Executive Assistant

Company Description Young Americans Center for Financial Education is a nonprofit organization focused on building financial literacy in young people through real-life experiences and hands-on programs. The Center offers award-winning initiatives such as Young AmeriTowne, International Towne, YouthBiz, and Young Americans Bank, the only bank in the world specifically created for youth. These programs help young people develop life skills, work readiness, and financial self-sufficiency. Based in Denver, CO, the organization partners with schools, families, and the community to empower the next generation of financially capable citizens. Interested individuals can learn more through the Center’s social media channels and online presence.

Role Description The Executive Assistant (EA) to the SVP of Innovation & Growth is a high-trust, high-impact partner who keeps a fast-moving executive — and the Marketing, Communications, and 

Strategic Partnerships functions — running smoothly. This role is ideal for someone who thrives 

on bringing order to complexity, anticipates needs before they’re voiced, and takes pride in 

producing polished, professional materials that represent the executive and the organization well.

This is primarily an internal-facing role focused on executive support, but the right person will 

also contribute to project coordination, meeting preparation, and the production of materials used 

in external partner and client conversations. This role focuses on executive enablement, coordination, and follow-through and does not carry direct ownership of departmental strategy, project delivery, budgets, or external relationships.

POSITION RESPONSIBILITIES

Executive Support & Organization

o Manage a complex, frequently shifting calendar; prioritize and protect focus time, 

resolve scheduling conflicts, and coordinate across internal and external 

stakeholders.

o Triage the SVP’s inbox: flag urgent items, draft responses for review, follow up 

on outstanding threads, and keep nothing from falling through the cracks.

o Prepare and submit expense reports, reconcile receipts, and track department 

spend against budget in coordination with Finance

o Coordinate domestic and occasional international travel, including flights, 

lodging, ground transportation, and detailed itineraries.

o Serve as the first point of contact for the SVP’s office; screen requests and route 

appropriately.

Meetings & Materials

o Schedule, prepare for, and follow up on internal team meetings, partner/client 

meetings, and cross-functional working sessions.

o Build clear, well-structed, on-brand presentations (PowerPoint/Google Slides) for 

client meetings, board updates, and internal briefings — partnering with the 

Marketing Coordinator on design. 

o Produce meeting prep packets: agendas, attendee bios, recent context, talking 

points, and desired outcomes.

o Capture action items and decisions during meetings; track follow-ups to 

completion with responsible owners.

o Assemble print and digital materials (one-pagers, leave-behinds, briefing books) 

for partner conversations and external engagements.

Project & Department Coordination

o Support the SVP in tracking priorities across Marketing, Communications, and 

Strategic Partnerships; maintaining visibility into timelines, owners, and next 

steps, in coordination with organization’s leaders. 

o Coordinate logistics for department events, off-sites, and partner convenings in 

partnership with the Director of Innovation & Growth.

o Maintain organized digital files, contact lists, and reference trackers for partners, 

donors, and key stakeholders to support relationship management led by the SVP.

o Route contracts, NDAs, and vendor agreements for review and signature; track 

renewals and key dates and renewals in coordination with legal, finance and 

organization’s leaders

o Conduct light research on prospective partners, conferences, speakers, and 

industry trends to support SVP meeting preparation and briefing materials. 

Communication & Relationship Management

o Draft, proofread, and edit correspondence, internal memos, and talking points on 

behalf of the SVP.

o Build trusted working relationships with the SVP’s direct reports, peer executives, 

board members, and external partners.

o Represent the SVP’s office with warmth, discretion, and professionalism in every 

interaction.

KNOWLEDGE, SKILL, AND ABILITY

• 5 years of executive support, chief-of-staff-lite, or senior administrative experience, 

ideally supporting a VP-level or higher leader.

• Demonstrated ability to manage complex calendars, inboxes, and travel for a busy 

executive.

• Strong written and verbal communication; able to draft polished correspondence and edit 

on the executive’s behalf.

• Advanced proficiency in Microsoft Office (especially PowerPoint and Outlook) and/or 

Google Workspace.

• Exceptional organizational skills with proven ability to juggle competing priorities and 

deadlines.

• High level of discretion handling confidential information.

• Self-starter who anticipates needs, asks clarifying questions, and follows through without 

being chased.

WHO YOU ARE

• You see around corners. You spot the meeting that needs a prep doc, the deadline that’s 

about to slip, the email that needs an answer today.

• You sweat the details. Typos, double-bookings, and missing attachments don’t happen on 

your watch.

• You’re a calm presence. When the day goes sideways, you bring order, not noise.

• You’re mission-driven. You want your work to support an organization doing something 

that matters.

• You’re a teammate. You partner well with peers, executives, and external stakeholders 

alike.

EDUCATION AND EXPERIENCE

• Bachelor’s degree or equivalent professional experience.

• Familiarity with marketing, communications, or partnership functions.

• Experience with project management tools (Asana, Monday, Trello) and CRM platforms 

(Salesforce, HubSpot, etc.).

• Light design sensibility — comfortable cleaning up slides and formatting documents to a 

professional standard.

The above is intended to describe the general content of and requirements for the performance of 

this job. It is not to be constructed as an exhaustive statement of essential functions, 

responsibilities or requirements. 

Compensation: The salary range for this position is $55,000 to $75,000 annually. The salary 

will be commensurate with skill level and applicable experience. 

Benefits

As a valued member of our team, you will be entitled to the following benefits during your 

employment, 

Medical, Vision, and Dental Insurance: Employee coverage: Premium information for 

employee-only coverage is available in the open enrollment materials. Dependent coverage: If 

spouse and/or family coverage is elected, premium information is provided in the open 

enrollment materials.

Employer contribution and payroll deductions: Young Americans contributes toward insurance 

costs. Employee payroll deductions can be reviewed in the open enrollment materials.

Life and Disability Insurance: Group term life insurance, accidental death and dismemberment 

insurance, and long-term disability insurance are provided at no cost to employees. Short-term 

disability insurance is offered as a statutory benefit through the State of Colorado, with costs 

shared between the employee and employer.

Additional coverage options—including voluntary self and dependent life insurance, critical 

illness insurance, and accident insurance—may be elected during open enrollment. These 

elective coverages are 100% employee-paid.

401(k) Plan: Young Americans matches 25% of your contribution, based on IRS plan limits. 

Company contributions are fully vested immediately.

Paid Time Off (PTO): 11 paid holidays annually. PTO based on length of service: Date of hire 

through 5 years: 120 hours (15 days) annually at a rate of 5 hours per pay period. 6 through 10 

years: 160 hours (20 days) annually at a rate of 6.66 hours per pay period. 11 years: 200 hours 

(25 days) annually at a rate of 8.33 hours per pay perio