Med-legal Coordinator

Job Summary Board certified orthopedic spine surgeon with a growing med-legal practice is seeking a Medical Legal Coordinator. This is an onsite, full time position. We are located on the Novato Community Hospital campus. Office hours are 8:30 am-5:30pm; Mon - Fri.

As the Medical Legal Coordinator, you will be responsible for supporting our provider and patients in navigating the complex world of medical-legal evaluations. This is a dynamic, multi-tasking role that bridges clinical precision with legal accuracy—and it plays a pivotal part in how we deliver trusted care and defensible documentation.

Responsibilities

· Coordinate Qualified Medical Legal Exams, Independent Medical Exams (IMEs), Personal Injury evaluations, and Workers’ Compensation / DWC cases

· Prepare comprehensive reports and assist providers in narrative development

· Conduct detailed record reviews and help summarize relevant case histories

· Act as a historian, gathering and organizing timelines and supporting documentation

· Manage scheduling of evaluations, depositions, and follow-up appointments

· Handle correspondence with legal representatives, insurance adjusters, and patients

· Maintain accurate electronic documentation and ensure compliance with legal standards

Qualifications

· Experience in medical-legal, healthcare administration, or case coordination setting.

· Familiarity with California workers’ compensation, personal injury, and DWC processes.

· Ability to manage multiple cases simultaneously while staying organized and proactive.

· Strong communication, both written and verbal.

· Ability to prioritize and multitask in a fast-paced environment.

· Comfort using EMR systems and Microsoft Office tools.

· Experience in Orthopedic practice is a plus.

· Bachelor's degree is a plus.