Principal Administrative Assistant

Purpose Statement

The administrative assistant's role is to perform various clerical and administrative duties to organize, coordinate and schedule school office activities, assist the administration in routine tasks, and perform school public relations.

Reports to: Building Administration

Work Year: 199 workdays

Essential Functions

• Assists families with the completion of enrollment information
• Manages student records and transfers
• Supports the building administration by finding and securing substitute teachers
• Supports and assists the building principal with purchasing, budgeting, and receiving materials
• Organizes, coordinates, and schedules a variety of activities to assist the administration (including, but not limited to, field trips, building usage, truancy, special education records, report cards, bank deposits, etc.)
• Create and design presentations and materials for the administration
• Prepare and accurately maintain a variety of reports, records, and files relating to operations and activities
• Compose professional messages and assist the principal with creating and sending communication to the school community
• Contacts parents and families on behalf of the building administration
• Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate
• Maintain the school calendar/school website
• Complies with and executes district safety protocols
• Perform other duties as assigned
  
  

Job Requirements

Skills, Knowledge, and Abilities

Knowledge Of

• Modern office practices, procedures, and equipment
• Current Software
• Microsoft Office and Google software
• Record-keeping techniques
• Budgeting
• Correct English usage, grammar, spelling, punctuation, and vocabulary
• Professional oral and written communication skills
• Interpersonal skills using tact, patience, and courtesy
  
  

Ability To

• Work confidentially with discretion
• Perform a wide variety of clerical and administrative duties to coordinate school office activities
• Perform public relations and communication services for the Administration
• Compose correspondence independently and professionally
• Complete work with many interruptions and work independently
• Maintain good public relations with students, parents, staff, and the public
• Meet schedules and timelines
  
  

Physical Demands

• Work is performed while standing, sitting, or walking
• Requires the ability to communicate effectively using speech, vision, and hearing
• Requires the ability to lift, carry, push, or pull light weights, up to 30 pounds
  
  

Work Environment

• This job is performed in a clean and healthy environment.
  
  

Experience

• Previous educational setting experience preferred
  
  

Education

• High School diploma or equivalent
  
  

Certificates and Licenses

Google Certification desirable

Excellent benefits

Starting Hourly Rate: $21.22 - $22.28

This position is part of the Yorkville CBA, linked below

https://resources.finalsite.net/images/v1719490100/y115org/zj8dtrteasxz7ty5kyzd/Copyof2022-2026YEACBA1.pdf?