Executive Personal Assistant

We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate’s preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staffPosition Summary:The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities.The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.The candidate responsibilities include:Support Executive Management with special assignments including:Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials;Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events;Create content for a variety of tasks using Excel, PowerPoint, and Word formats;Create content, messaging, and activities for Staff Meeting, holiday party, and special events support;Prepare, print, and organize training materials for clients and staff;Coordinate projects between Executive Management and employees;Collect client feedback and help company leaders create training opportunities based on key improvement areas;Special projects and filing in SharePoint.Manage Outlook calendars and filter emails based on priorities;Submit expense reports and schedule travel;Team-driven individual that’s motivated to support other team members when needed;Schedule and complete personal tasks for example:Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores;Supervise vendors for home maintenance, renovations, and landscaping;Car services including routine maintenance. Candidate Qualifications include:Associates degree or Bachelor’s degree from an accredited university with minimum GPA of 3.2; GPA will be verified;8-12 years of professional experience, most recently as an Executive and/or Personal Assistant for 3 years;Solid organizational skills including the ability to multi-task, prioritize, and work independently;Excellent verbal and written communication skills;Available to work in-office at our San Juan Capistrano office during business days;Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and    PowerPoint.Company DescriptionJoin Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout California. Our mission is to solve environmental compliance problems for industrial and governmental/infrastructure facilities. We are a growing and dynamic organization of highly respected professionals. Yorke Engineering, LLC has assisted over 2,000 client organizations with their Air Quality and Environmental Compliance, Engineering, and Permitting needs. Our philosophy is to efficiently help government and industrial customers with the complex array of environmental laws and regulations. From simple permits to complex agency negotiations, from small companies to the largest of California’s organizations, Yorke successfully solves our clients’ Air Quality and Environmental challenges. Our team has over 1,000 years of combined environmental experience and consists of engineers and scientists that specialize in Air Quality, Waste, Water, CEQA, Safety, and Industrial Hygiene.