What are the responsibilities and job description for the License Coordinator - IT position at York Space Systems LLC?
York Space Systems was founded to radically improve spacecraft affordability and reliability, transforming, and enabling next- generation space mission operations worldwide. Today, York is one of the most innovative aerospace companies, specializing in end-to-end customer solutions and the rapid production of spacecraft platforms. York’s complete Space Segment Solution includes spacecraft production, payload integration, system integration & test, launch services, ground segment services, and mission operations, enabling customers to leverage York’s existing technology solutions to get to orbit rapidly and responsively. We’re looking to expand our team across the board.
York’s complete Space Segment Solution including spacecraft production, payload integration, system integration & test, launch services, ground segment services, and mission operations enables customers to leverage York’s existing technology solutions to get rapidly and responsively to orbit. We’re looking to expand our team across the board.
We are seeking a detail-obsessed communicator to run our software license lifecycle, inventory, provisioning, renewals, compliance, and reporting. You will partner with IT, Security, Finance, Engineering, and department owners to make sure our employees have what they need while we control spend and stay audit ready.
Responsibilities
Inventory & Compliance Provisioning & Lifecycle Financials & Vendor Management Automation & Reporting
In addition to compensation, York Space Systems is proud to offer a comprehensive benefits package including medical, dental, and vision insurance along with PTO and a 401K.
How To Apply
Interested candidates are encouraged to apply by clicking the “Apply” link at the top of the page. York Space Systems will be accepting applications on a rolling basis until the position is closed. York Space Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, military or protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Must have permanent authorization to work in the United States. This policy applies to all terms and conditions or employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. YORK SPACE SYSTEMS IS AN EEO EMPLOYER.
York’s complete Space Segment Solution including spacecraft production, payload integration, system integration & test, launch services, ground segment services, and mission operations enables customers to leverage York’s existing technology solutions to get rapidly and responsively to orbit. We’re looking to expand our team across the board.
We are seeking a detail-obsessed communicator to run our software license lifecycle, inventory, provisioning, renewals, compliance, and reporting. You will partner with IT, Security, Finance, Engineering, and department owners to make sure our employees have what they need while we control spend and stay audit ready.
Responsibilities
- Maintain the central system of record for software titles, license counts/keys, agreements, and owners.
- Interpret license metrics (per-user, device, concurrent, subscription, perpetual) and ensure usage stays within terms.
- Prepare evidence and artifacts for internal audits and vendor true ups; remediate gaps.
- Assign/reclaim licenses for onboarding, role changes, and offboarding; standardize request workflows.
- Track actual usage vs. entitlements; identify under-utilized seats and reclaim or downgrade as appropriate.
- Coordinate renewals and expirations; ensure no-surprises coverage for critical tools.
- Maintain renewal calendar, quotes, and PO requests; partner with Purchasing/Finance on negotiations and payment.
- Reconcile invoices to contracts and usage; flag discrepancies; support chargebacks/cost allocation by department.
- Contribute to the annual software budget and rolling forecasts, surface savings opportunities.
- Build recurring reports/dashboards for license utilization, spend vs. budget, coverage gaps, and upcoming renewals. (Power BI is a plus)
- Create/maintain lightweight automations (e.g., PowerShell Microsoft Graph, scheduled exports) to keep data current.
- Document processes, standards, and runbooks for repeatability and audit readiness.
- Required on site attendance 5 days a week.
- 2–4 years in Software Asset Management (SAM), IT licensing, IT procurement, or IT operations.
- Proficiency with Excel (lookups, pivots, VBA) and comfort working with large data sets.
- Hands-on experience with Microsoft 365/Entra ID license assignment and group-based provisioning (GCC-High is a plus).
- Understanding of license models (Monthly, annual, perpetual, floating, true ups, etc...).
- Strong organizational skills; able to manage multiple vendors, renewals, and deadlines.
- Clear written and verbal communication; comfortable working with engineers, finance, third party representatives and executives.
- Scripting/reporting: PowerShell, basic Power BI; Microsoft Graph/API familiarity.
- Exposure to budgeting and cost allocation/chargebacks.
- Knowledge of common enterprise stacks (e.g., Microsoft 365 E3/E5, Project/Visio, Adobe, Atlassian, Oracle, cloud subscriptions like Azure, Epsilon3, Math Works, Altium, FEMAP, SolidWorks, JetBrains, etc.).
- Self-Starter.
In addition to compensation, York Space Systems is proud to offer a comprehensive benefits package including medical, dental, and vision insurance along with PTO and a 401K.
How To Apply
Interested candidates are encouraged to apply by clicking the “Apply” link at the top of the page. York Space Systems will be accepting applications on a rolling basis until the position is closed. York Space Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, military or protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Must have permanent authorization to work in the United States. This policy applies to all terms and conditions or employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. YORK SPACE SYSTEMS IS AN EEO EMPLOYER.