Bookkeeper/Receptionist

Title: Bookkeeper/Receptionist       

Position Type: Administrative Support

Reports To: Principal

Location: York School District 1

FLSA: Full Time - Exempt

Overview:

To provide an array of fiscal services at the school site for student body and school site activities; conveying and updating fiscal information, and ensuring that fiscal practices are followed and disbursement of funds is within proper and legal guidelines.

Job Description:

• Maintains a variety of fiscal information, files, and records (e.g., accounts payable, accounts receivable, student activities, inventory roster) to provide an up-to-date reference and audit trail.
• Monitors account balances and related financial activity to ensure that allocations are accurate, expenses are within budget limits, and/or fiscal practices are followed.
• Prepares a variety of fiscal information (e.g., accounts payables, accounts receivables, fine balances, petty cash, purchase orders, refunds) to ensure documentation of activities providing written references and/or conveying information.
• Processes a variety of fiscal information (e.g., accounts payables, accounts receivables, fine balances, petty cash, purchase orders, refunds) to update information and/or authorize final action in compliance with accounting requirements.
• Reconciles account balances to maintain accurate account balances and comply with related policies, practices, and/or regulations.
• Researches a variety of information (e.g., vendors, equipment specifications, pricing, order status) to develop information and/or address a variety of administrative requirements including pricing and budgeting.
• Researches discrepancies in financial information and/or documentation (e.g., purchase orders, and invoices) to ensure accuracy and adherence to procedures prior to processing.
• Responds to inquiries (e.g., students, parents, vendors, and staff) to provide information and/or direction in response to requests.
• Participates in meetings, workshops, and seminars as assigned for the purpose of conveying and/or gathering information.
• Assists other personnel as may be required to support them in the completion of their work activities.

Job Qualifications:

High school diploma; job-related experience required.

Skill/Effort:

• Excellent verbal and written communication skills
• Successful experience with bookkeeping methods
• Knowledge and use of computer applications
• Knowledge and use of common office equipment and machines
• Excellent interpersonal skills
• Possess and utilize excellent team-building skills
• Accept delegated responsibilities willingly
• Demonstrate a high level of initiative in job performance

Working Conditions:

Office environment with little exposure to environmental conditions.  Physical demands are restricted to general office activities requiring the movement/lifting of items weighing up to twenty-five pounds.  Routine local travel required; occasional overnight travel required.  Requires ability to work under a degree of stress related to duties that require considerable attention and meeting deadlines.

Physical Demands:

While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus. The employee is continuously interacting with the public, staff, and students. The employee frequently must meet multiple demands from several people. The employee is regularly required to sit and stand. The employee is required to walk; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Occasionally the employee must use hand/grip strength to operate office equipment.

Terms of Employment:

Days may vary between 200 days per school year based on location; salary and work year to be established by the Board

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Support Service Personnel.

EEO Statement:

York School District One does not discriminate based on race, religion, color, handicap, sex, age, alienage, or national origin as required by applicable state and federal laws.

DISCLAIMER STATEMENT:
This job description is not intended as a complete listing of job duties.  The incumbent is responsible for the performance of other related duties as assigned/required.