Guidance Secretary

Title:  Guidance Secretary

Position Type: Full Time (190)  

QUALIFICATIONS:  

1. High school diploma minimum (prefer technology school training)
2. Excellent verbal and written communication skills
3. Successful experience with bookkeeping methods
4. Knowledge and use of computer applications (i.e. Microsoft Office Suite applications, etc.)
5. Knowledge and use of common office equipment and machines
6. Excellent interpersonal skills

 Reports To:   School Principal

Job Goal:

To assure smooth and efficient operations in the guidance department and provide support to the guidance counselors.

• Performance Responsibilities:
• Performs usual office routines
• Obtains, gathers, and organizes pertinent data as needed and puts it into a usable form
• Prepares written materials for the purpose of documenting activities and conveying information
• Maintains a regular filing system and processes incoming correspondence as instructed.
• Places receive and direct telephone calls, faxed documents, and electronic (e-mail) messages appropriately
• Performs major tasks associated with guidance
• Completes and files necessary reports and documents as required
• Participates in meetings, workshops, and seminars as assigned for the purpose of conveying and/or gathering information
• Orders and maintains supplies as needed
• Any other duties as assigned 

Specific Job Requirements

• Must possess and utilize excellent team-building skills
• Must accept delegated responsibilities willingly
• Must be able to work under occasional stress
• Must demonstrate a high level of initiative in job performance

Evaluation:

The performance of this job will be evaluated in accordance with provisions of the Board’s policy on the Evaluation of Support Service Personnel.

Working Conditions:

Office environment with little exposure to environmental conditions.  Physical demands are restricted to general office activities requiring the movement/lifting of items weighing up to twenty-five pounds.  Routine local travel is required; occasional overnight travel is required.  Requires the ability to work under a degree of stress related to duties that require considerable attention and meeting deadlines.

EEO Statement:

York School District One does not discriminate based on race, religion, color, handicap, sex, age, alienage, or national origin as required by applicable state and federal laws.

DISCLAIMER STATEMENT
This job description is not intended as a complete listing of job duties.  The incumbent is responsible for the performance of other related duties as assigned/required.