Administrative Assistant III (Human Resources)

Responsible for performing a variety of administrative duties in support of the Department of Human Resources. Work involves screening and independently handling a variety of routine inquiries from citizens and County employees and referring to appropriate staff members as needed. Organizes and maintains files for a variety of records, reports, documents and correspondence.

Serves as a first point of contact to assist employees, applicants, and other external customers; screens and responds to general inquiries, to include in person, by telephone or other electronic communication methods.

Administers and processes FMLA and disability claims. Maintains file folders and spreadsheet of participants for tracking purposes.

Orders and maintains office supplies inventories, including paper and toner for printers and copiers for the Human Resources Department.

Develops and maintains various spreadsheets; develops forms and tracking systems; recommends organizational or procedural changes affecting clerical or administrative activities.

Creates a variety of scanned documents and folders in Laserfiche; reviews and ensures quality and accuracy of imaged documents.

Assists with pay change forms process.

Assists with maintaining the County’s background check program.

Assists with department events and functions as needed.

Assists with Wellness Program.

Distributes incoming and outgoing correspondence.

Prepares and mails a variety of documents and correspondence as required.

Runs large copy jobs to include open enrollment materials, various memos to employees, and other documents as needed.

Minimum Qualifications

High school diploma or equivalent, supplemented by college level course work in secretarial science or business practices, and 5 or more years of experience in the Human Resources field or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

This job is contingent upon successful completion of pre-employment checks to include criminal history and background checks.

Supplemental Information

Thorough knowledge of office systems, practices, and administration.
Effective oral and written communication skills.
Ability to type at an acceptable rate of speed, and use personal computer equipment with word processing, spreadsheet, and database software with reasonable speed and accuracy.
Ability to read, understand, and follow oral and written instructions.
Ability to exercise tact and courtesy when interacting with employees and the general public.
Ability to maintain strict confidentiality and integrity when appropriately handling, processing or communicating information or documents that are sensitive in nature.

Physical Demands

Must be physically able to operate a variety of automated office machines including computers, typewriters, calculators, copiers, facsimile machines, etc. Sedentary work involves sitting most of the time but may involve walking or standing for periods of time. There is some bending and stooping when filing. Gripping occurs when talking on the phone, writing, collating materials, and using the hole-punching machine.