What are the responsibilities and job description for the Executive Assistant/Office Manager - County Manager's Office position at York County, South Carolina?
About Us
York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited that you want to join our team and recognize that our employees are the foundation for our success.
Mission Statement- York County provides quality public services in an open, efficient, and responsive manner.
Vision Statement - York County provides an environment where all citizens and businesses can thrive and succeed.
Core Values -Excellence through Professionalism
We are excited to hire a full-time, exempt Executive Assistant/Office Manager to join our team within the County Manager's Office! The purpose of this position is to manage the daily office operations for the County Manager’s Office, provide administrative support to the county manager and assistant county managers assisting with projects, coordinating meetings and provides professional, courteous customer service at all times.
Compensation
Projected Hiring Range/Pay Grade 114: $49,112.88 - $58,935.45 per year. Salary is determined based on qualifications.
Work Schedule: Monday - Friday, 8:00 am - 5:00 pm weekly.
Our Total Compensation Package
Education and Experience
Physical Demands / Work Environment / Disclaimer
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents.
Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation. Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits series provides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov)
Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information.
Longevity Allowance
Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule.
Longevity Allowance
Years of Continuous Service Monthly Longevity Amount
10-14 Years $20.00
15-19 Years $25.00
20-24 Years $30.00
25-29 Years $35.00
30-34 Years $40.00
35-39 Years $45.00
40 Years $50.00
Parental Leave
Employees that have been employed at least 12 months with the county may be eligible for up to 30 days of parental leave immediately following the birth, adoption or placement of a legal dependent child.
Bereavement Leave
Three (3) days of bereavement leave for the death of an immediate family member, which includes a spouse, parent, grandparent or child.
Annual Leave
Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours.
Earning Rate for Full-Time Employees
Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve month period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve-month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period.
Sick Leave
Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave.
Earning Rate of Sick Leave
Full time employees will earn eight hours of sick leave per month of service during a twelve month period.
Paid Holiday’s
The following days may be observed as paid holidays for York County Employees:
January – December: 3 Optional Holidays per Calendar Year
January: New Year’s Day and Martin Luther King Day
May: Memorial Day
June: Juneteenth Day
July: Independence Day
September: Labor Day
November: Veteran’s Day, Thanksgiving Day, and Friday after Thanksgiving
December: Christmas Eve, Christmas Day
Training
Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.
York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited that you want to join our team and recognize that our employees are the foundation for our success.
Mission Statement- York County provides quality public services in an open, efficient, and responsive manner.
Vision Statement - York County provides an environment where all citizens and businesses can thrive and succeed.
Core Values -Excellence through Professionalism
- Respect - respect builds bridges, not silos. How we live it? Golden rule - treat others as you want to be treated.
- Dedicated- strong work ethic. How we live it? Persistence, reliability and commitment to do your best.
- Integrity- do the right thing instead of what is convenient. How we live it? Displaying strong moral principles.
- Knowledgeable- ready and able. How we live it? Having the right competencies necessary for achievement.
- Friendly- service with a smile. How we live it? Being respectful, pleasant and helpful to ALL.
We are excited to hire a full-time, exempt Executive Assistant/Office Manager to join our team within the County Manager's Office! The purpose of this position is to manage the daily office operations for the County Manager’s Office, provide administrative support to the county manager and assistant county managers assisting with projects, coordinating meetings and provides professional, courteous customer service at all times.
Compensation
Projected Hiring Range/Pay Grade 114: $49,112.88 - $58,935.45 per year. Salary is determined based on qualifications.
Work Schedule: Monday - Friday, 8:00 am - 5:00 pm weekly.
Our Total Compensation Package
- Compensation – competitive market-rate pay, and negotiable based on qualifications.
- Comprehensive State Medical Insurance, Dental and Vision Insurance
- Life Insurance
- Long-term disability
- Parental Leave
- Bereavement Leave
- Deferred Compensation 401K Plans
- Health Savings Account (HSA)
- Public Loan Forgiveness Program (Student Loan Forgiveness Program)
- 11 Paid Holidays 3 Optional Holidays
- Longevity Pay
- SC State Retirement Plan Pension
- Paid Vacation and Sick Time
- Expanded Sick Bank
- Critical Care and Cancer Insurance
- Wellness Screenings
- Employee Assistance Programs
- Professional Development / Trainings / Conferences
- Coordinates, and monitors status of departmental projects in progress; assists in preparation of presentations as needed; proofs and inspects completed work assignments; gives advice and direction as needed.
- Prepares varied and complex department documents, records, reports, and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of department operations, reporting requirements, and established deadlines.
- Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports, power point presentations, and other prepared materials for the department; proofreads for accuracy and completeness; and distributes upon approval.
- May provide administrative support to prepare for and to document actions taken at organizational and department meetings.
- Answers department telephones, provides assistance and requested documents and information; as needed and refers callers to other staff members as appropriate; provides information and takes messages.
- Skillfully handles complaints and inquiries regarding department functions and responsibilities; researches and responds to requests or refers complaints and requests to other staff when warranted.
- Sets up and maintains specialized office files, files letters, reports, personnel records and related technical information in the prescribed manner. Assembles information for others use.
- Tracks and process purchase requisitions, purchase orders and invoices on computer; assures that vendors receive payment in a timely manner and investigates any outstanding purchase orders, invoices or inquiries from vendors, employees or others.
- Assists in the preparation of the department's annual budget submissions, monitors usage and account balances, audits invoices, and inputs to ensure timely payment.
- Prepare various departmental reports that may include cost expense, budget analysis, travel vouchers, personnel changes, modifications, requisitions for purchasing, work management programs for update of input, data, personnel, and equipment.
- Arrange meetings and conferences, schedules interviews and appointments, and makes travel arrangements for the County Manager and Assistant County Managers.
- Performs related work as assigned.
Education and Experience
- Associate's Degree in Business, Public Administration, or related field required (Bachelor’s Degree preferred).
- Five (5) years of progressively responsible administrative support experience or an equivalent combination of education and experience.
- Microsoft Office experience required.
- Notary Public Commission preferred.
Physical Demands / Work Environment / Disclaimer
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents.
Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation. Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits series provides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov)
Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information.
Longevity Allowance
Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule.
Longevity Allowance
Years of Continuous Service Monthly Longevity Amount
10-14 Years $20.00
15-19 Years $25.00
20-24 Years $30.00
25-29 Years $35.00
30-34 Years $40.00
35-39 Years $45.00
40 Years $50.00
Parental Leave
Employees that have been employed at least 12 months with the county may be eligible for up to 30 days of parental leave immediately following the birth, adoption or placement of a legal dependent child.
Bereavement Leave
Three (3) days of bereavement leave for the death of an immediate family member, which includes a spouse, parent, grandparent or child.
Annual Leave
Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours.
Earning Rate for Full-Time Employees
Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve month period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve-month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period.
Sick Leave
Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave.
Earning Rate of Sick Leave
Full time employees will earn eight hours of sick leave per month of service during a twelve month period.
Paid Holiday’s
The following days may be observed as paid holidays for York County Employees:
January – December: 3 Optional Holidays per Calendar Year
January: New Year’s Day and Martin Luther King Day
May: Memorial Day
June: Juneteenth Day
July: Independence Day
September: Labor Day
November: Veteran’s Day, Thanksgiving Day, and Friday after Thanksgiving
December: Christmas Eve, Christmas Day
Training
Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.
Salary : $49,113 - $58,935