What are the responsibilities and job description for the Records Management Clerk - York County Detention Center position at YORK COUNTY, SC?
About us
The York County Sheriff's Office Detention Center is located at the Moss Justice Center. The Detention Center is charged with holding individuals who have been arrested by various law enforcement agencies in York County and held until they post bond, are ordered released by a court, or are transferred to a state institution after court sentencing. In addition, the Detention Center is charged with holding individuals who are sentenced to less than 90 days and/or all sentences through Family Court. The Detention Center also houses inmates for the U.S. Marshal Service and Immigration and Customs Enforcement under an agreement that provides compensation to the county. To learn more about this position, please refer to our website: Detention Employment Opportunities | York County Sheriffs, SC (civicplus.com)
About our opportunity
We invite you to apply to join our team as a full-time, non-exempt Records Management Clerk within the York County Sheriff's Office Detention Division. The purpose of this position is to maintain and ensure the security, confidentiality, and accuracy of all Sheriff's Office records, to retrieve records and information at the request of law enforcement personnel and the public, and to perform clerical and administrative work as required.
Projected Salary Range/Pay Grade 108: $17.62 - $21.14 per hour. Salary is determined based on qualifications.
Work Schedule: Candidate will be required to work twelve-hour shifts to include holiday and weekend shifts. Currently, the day shift runs from 5:30 AM to 6 PM and the night shift from 5:30 PM to 6 AM.
Our Total Compensation Package:
Duties and Responsibilities:
About you
Education and Experience:
Certifications and Licenses:
Applicants with equivalent experience and/or education may be considered.
Physical Demands / Work Environment / Disclaimer
Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Americans with Disabilities Act Compliance: York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses:
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents.
Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation. Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits series provides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov)
Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information.
Longevity Allowance
Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule.
Longevity Allowance
Years of Continuous Service Monthly Longevity Amount
10-14 Years $20.00
15-19 Years $25.00
20-24 Years $30.00
25-29 Years $35.00
30-34 Years $40.00
35-39 Years $45.00
40 Years $50.00
Parental Leave
Employees that have been employed at least 12 months with the county may be eligible for up to 30 days of parental leave immediately following the birth, adoption or placement of a legal dependent child.
Bereavement Leave
Three (3) days of bereavement leave for the death of an immediate family member, which includes a spouse, parent, grandparent or child.
Annual Leave
Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours.
Earning Rate for Full-Time Employees
Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve month period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve-month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period.
Sick Leave
Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave.
Earning Rate of Sick Leave
Full time employees will earn eight hours of sick leave per month of service during a twelve month period.
Paid Holiday’s
The following days may be observed as paid holidays for York County Employees:
January - December: 3 Optional Holidays per Calendar Year
January: New Year’s Day and Martin Luther King Day
May: Memorial Day
June: Juneteenth Day
July: Independence Day
September: Labor Day
November: Veteran’s Day, Thanksgiving Day, and Friday after Thanksgiving
December: Christmas Eve, Christmas Day
Training:
Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.
Closing Date/Time: 5/11/2026 5:00 PM Eastern
The York County Sheriff's Office Detention Center is located at the Moss Justice Center. The Detention Center is charged with holding individuals who have been arrested by various law enforcement agencies in York County and held until they post bond, are ordered released by a court, or are transferred to a state institution after court sentencing. In addition, the Detention Center is charged with holding individuals who are sentenced to less than 90 days and/or all sentences through Family Court. The Detention Center also houses inmates for the U.S. Marshal Service and Immigration and Customs Enforcement under an agreement that provides compensation to the county. To learn more about this position, please refer to our website: Detention Employment Opportunities | York County Sheriffs, SC (civicplus.com)
About our opportunity
We invite you to apply to join our team as a full-time, non-exempt Records Management Clerk within the York County Sheriff's Office Detention Division. The purpose of this position is to maintain and ensure the security, confidentiality, and accuracy of all Sheriff's Office records, to retrieve records and information at the request of law enforcement personnel and the public, and to perform clerical and administrative work as required.
Projected Salary Range/Pay Grade 108: $17.62 - $21.14 per hour. Salary is determined based on qualifications.
Work Schedule: Candidate will be required to work twelve-hour shifts to include holiday and weekend shifts. Currently, the day shift runs from 5:30 AM to 6 PM and the night shift from 5:30 PM to 6 AM.
Our Total Compensation Package:
- Compensation - competitive market-rate pay, and negotiable based on qualifications.
- Comprehensive State Medical Insurance, Dental and Vision Insurance
- Life Insurance
- Long-term disability
- Parental Leave
- Bereavement Leave
- Deferred Compensation 401K Plans
- Health Savings Account (HSA)
- Public Loan Forgiveness Program (Student Loan Forgiveness Program)
- 11 Paid Holidays 3 Optional Holidays
- Longevity Pay
- SC State Retirement Plan Pension
- Paid Vacation and Sick Time
- Expanded Sick Bank
- Critical Care and Cancer Insurance
- Wellness Screenings
- Employee Assistance Programs
- Professional Development / Trainings / Conferences
Duties and Responsibilities:
- Receives hard copy files of all inmate records; verifies accuracy of records and data entry, scans and indexes documents to create electronic files and maintains the security and confidentiality of records.
- Prepares reports regarding inmate records.
- Receives expungement orders and expunges records according to law.
- Assists in controlling inmate visitation, telephone access and mail distribution.
- Receives, processes and tracks civil process legal documents. Generates weekly and monthly reports. Issues checks for judgements.
- Answers Sheriff’s Office phone lines. Provides information to civilians and law enforcement personnel. Routes callers to appropriate personnel.
- Performs related work as assigned.
About you
Education and Experience:
- Associate’s Degree preferred.
- Two (2) years of clerical or administrative support experience or an equivalent combination of education, training and experience.
Certifications and Licenses:
- S.C. Notary Public.
- Valid state driver’s license preferred.
- May require additional professional or technical certifications as deemed necessary by management.
Applicants with equivalent experience and/or education may be considered.
Physical Demands / Work Environment / Disclaimer
Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Americans with Disabilities Act Compliance: York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses:
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents.
Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation. Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits series provides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov)
Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information.
Longevity Allowance
Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule.
Longevity Allowance
Years of Continuous Service Monthly Longevity Amount
10-14 Years $20.00
15-19 Years $25.00
20-24 Years $30.00
25-29 Years $35.00
30-34 Years $40.00
35-39 Years $45.00
40 Years $50.00
Parental Leave
Employees that have been employed at least 12 months with the county may be eligible for up to 30 days of parental leave immediately following the birth, adoption or placement of a legal dependent child.
Bereavement Leave
Three (3) days of bereavement leave for the death of an immediate family member, which includes a spouse, parent, grandparent or child.
Annual Leave
Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours.
Earning Rate for Full-Time Employees
Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve month period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve-month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period.
Sick Leave
Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave.
Earning Rate of Sick Leave
Full time employees will earn eight hours of sick leave per month of service during a twelve month period.
Paid Holiday’s
The following days may be observed as paid holidays for York County Employees:
January - December: 3 Optional Holidays per Calendar Year
January: New Year’s Day and Martin Luther King Day
May: Memorial Day
June: Juneteenth Day
July: Independence Day
September: Labor Day
November: Veteran’s Day, Thanksgiving Day, and Friday after Thanksgiving
December: Christmas Eve, Christmas Day
Training:
Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes.
Closing Date/Time: 5/11/2026 5:00 PM Eastern
Salary : $20 - $50