What are the responsibilities and job description for the Full-Time Medical Access/School-Based Access Program Secretary - 7.5 hours Per Day position at YORK CITY SCHOOL DISTRICT?
Experience And Qualifications
- High School Diploma or GED required
- Associate's Degree in Business. Office Administration, Healthcare Administration,
- Minimum of two (2) years of clerical, secretarial, billing, healthcare, Special Education
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook and
- Ability to maintain confidential records and manage sensitive information in accordance
- Strong organizational, communication, customer service and problem-solving skills
- Ability to interact with others in a manner that demonstrates professionalism, dignity and
- Ability to learn, develop proficiency in and utilize Medical Assistance (MA), School-
- Act 34 Clearance, Act 151 Clearance, FBI Clearance (self-paid)
- Drug Screening (self-paid)
- Act 126, Act 71 Training Certificates
- Bloodborne Pathogens Certificate
- Letter of Interest, Resume and Application through the District website
- Performs general secretary duties to support the daily operation of the Medical Assistance (MA) and School-Based ACCESS Program (SBAP) within the Office of Special Education.
- Maintains student, provider, billing, reimbursement, compliance and program records in accordance with federal, state and District requirements.
- Assists in the collection, organization, review and submission of documentation required for Medical Assistance reimbursement and School-Based ACCESS Program billing.
- Maintains confidential student and provider files, including, but not limited to parental consent forms, provider credentials, service logs and reimbursement documentation.
- Prepares, maintains and submits federal, state and local reports related to Medical Assistance reimbursement, School-Based ACCESS Program activities, provider participation, service delivery, compliance monitoring and reimbursement revenue.
- Assists with Pennsylvania Department of Education (PDE), Pennsylvania Department of Human Services (DHS), Medicaid, School-Based ACCESS Program and other required federal and state reporting activities.
- Collects, validates, organizes and analyzes data necessary for required federal and state reports and District compliance monitoring.
- Collects, validates, organizes and analyzes data necessary for required federal and state reports and District compliance monitoring.
- Generates monthly, quarterly, annual and ad hoc reports related to reimbursement activities, provider documentation, service delivery, compliance status and revenue generation.
- Maintains databases, spreadsheets and reporting systems utilized for Medical Assistance, billing, reimbursement tracking and program compliance.
- Reviews documentation for completeness, accuracy and compliance with federal, state and District requirements.
- Assists with monitoring IEP compliance and service documentation to support Medicaid reimbursement eligibility.
- Coordinates with service providers, administrators, billing vendors and District personnel to obtain required documentation and ensure timely submission of billable services.
- Provides professional development, training and technical assistance to service providers and District staff regarding Medical Assistance requirements, School-Based ACCESS Program procedures, documentation standards, reimbursement processes and compliance expectations.
- Train new providers and staff in the use of electronic billing software, service logging systems and documentation procedures.
- Assist service providers with troubleshooting electronic billing software and documentation system issues.
- Develops and maintains training materials, procedure manuals, user guides and reference documents related to Medical Assistance reimbursement and School-Based ACCESS Program operations.
- Monitors provider participation and documentation submission timelines and communicates deficiencies to the proper personnel.
- Assists with internal audits, compliance reviews, corrective action plans and state monitoring activities.
- Coordinates and supports Medical Assistance, SBAP and compliance-related meetings, trainings and professional development activities.
- Answers telephones, receives and transmits messages, answers questions and directs inquires to appropriate personnel.
- Receives visitors and directs them to the proper person.
- Maintains an adequate stock of office supplies and materials.
- Operates office equipment, including computers, scanners, copiers, calculators and other office technology.
- Improves existing office methods, procedures, filing systems and reporting processes.
- Completes special assignments, projects and reports as requested.
- Serves as a liaison between District personnel, contracted service providers, billing vendors, state agencies and other stakeholders.
- Performs other duties as assigned by the Supervisor of Special Education/MA Coordinator, Director of Special Education or their designee.