What are the responsibilities and job description for the OFFICE MANAGER (MAINTENANCE) position at Yokogawa?
Not just a job, but a career
Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About The Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
Job Summary
The Office Manager serves as the central hub for administrative and operational support within the manufacturing environment, ensuring seamless coordination across maintenance, facilities, and production teams. Reporting to the Maintenance Manager, this role oversees purchasing activities, manages vendor relationships, reconciles invoices and corporate expenses, and ensures compliance with training, safety, and documentation requirements. The Office Manager also plays a key role in project coordination—supporting initiatives such as building renovations—and assists with event planning, travel logistics, and problem resolution to keep business operations running efficiently. Success in this role requires strong organizational and communication skills, sound judgment, and the ability to anticipate needs in a dynamic, fast-paced setting.
DUTIES/RESULTS
Prior Experience: 5-10 years of experience in Office management or similar role within a manufacturing environment preferred.
Travel: In-Frequent travel required, < 10%
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
Are you being referred to one of our roles? If so, ask your connection at Yokogawa
about our Employee Referral process!
Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About The Team
Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
Job Summary
The Office Manager serves as the central hub for administrative and operational support within the manufacturing environment, ensuring seamless coordination across maintenance, facilities, and production teams. Reporting to the Maintenance Manager, this role oversees purchasing activities, manages vendor relationships, reconciles invoices and corporate expenses, and ensures compliance with training, safety, and documentation requirements. The Office Manager also plays a key role in project coordination—supporting initiatives such as building renovations—and assists with event planning, travel logistics, and problem resolution to keep business operations running efficiently. Success in this role requires strong organizational and communication skills, sound judgment, and the ability to anticipate needs in a dynamic, fast-paced setting.
DUTIES/RESULTS
- Maintain strict confidentiality and exercise sound judgment in handling sensitive business information.
- Oversee purchasing activities for maintenance and manufacturing teams, including vendor coordination and order tracking.
- Reconcile corporate AMEX transactions and process invoices accurately and on time.
- Monitor and manage work orders in the Track-It system for maintenance and facilities teams.
- Provide project coordination and administrative support for building renovation and capital improvement projects.
- Assist management with logistics, scheduling, and issue resolution.
- Arrange travel for Manufacturing and Engineering teams.
- Maintain and update MSDS sheets, training records, certifications, and inspection reports for maintenance operations.
- Plan and coordinate company events, meetings, and team-building activities.
- Perform other related duties as assigned to support departmental and business needs.
- Qualification:
- Must have excellent verbal and written communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Excellent computer skills
- Highly flexible, resourceful, responsive and proactive individual with the ability to work in a fast-paced environment while adapting to changing deadlines and priorities.
- Possess an energetic, outgoing, and friendly demeanor.
- Strong problem identification and objections resolution skills.
- Self-motivated, with a passion for continuous learning and improvement.
Prior Experience: 5-10 years of experience in Office management or similar role within a manufacturing environment preferred.
Travel: In-Frequent travel required, < 10%
Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
Are you being referred to one of our roles? If so, ask your connection at Yokogawa
about our Employee Referral process!