Office Manager / EA

Yoh Life Sciences is hiring for an Office Manager/EA to help support our customer in New York City, NY.  This role is responsible for creating a welcoming work environment, with high levels of organizational effectiveness, communication, and safety. With oversight of the physical space and the Associate experience, the ideal candidate is people-oriented with strong systems-thinking and problem-solving ability. Relationship mastery is integral to this role, which partners with Administrators, Leaders, and Associates, as well as building management and a cadre of outside vendors. Assisting with other locations with vendors and remote support.

Title: Office Manager and EA
Location: New York City, NY
Pay: $25-35/hr DOE 
Duration:  Temp to permanent 
Schedule: Monday-Thursday 8:30 - 5pm

Responsibilities:

• Creating a positive first impression by warmly greeting visitors, clients and employees.
  Guiding guests to their intended destination within the facility. Making sure visitors and employees have access they need.
• Ensuring the reception area is clean, organized and presentable.
• Providing information answering general questions and inquiries providing information about the organization, its services or personnel.
• Administrative support performing various clerical tasks.
• Assist customers in a branded, friendly, proactive, and efficient manner with appropriate follow-up as necessary.
• Work closely with EA’s for meeting scheduling and security.
• Facilities projects and vendor management.
• Assist with other locations as needed.
• Team based on-call rotation
• Reception and guest coordination
• Onboarding new Associates to the workplace
• Meeting coordination (scheduling, setup, tech troubleshooting)
• Office-specific communications through appropriate channels (email, Teams, physical postings)
• Event planning and catering management- assisting with catering, setup and tear down, assisting with events at the site when needed.  
• Participate in these meetings via Teams, so the front desk is covered and you are able to partner on Associate engagement and cultural initiatives
  
  Facility / Workplace Operations:
• Incoming outgoing mail and package handling (Clarify)
• Order office supplies and direct the day porter on stocking, maintain office supplies
• Order kitchen and pantry offerings, equipment, and supplies and direct the day porter stocking and maintaining
• Oversee amenity spaces like shower room, wellness room, (Clarify)
• Oversee issuance and management of security access badges.
• Champion environmental initiatives (plants, compost, et al)
• Manage vendors and service providers (exterminator, HVAC, cleaning company, et al)
• Administrative Duties as assigned
• Create PO’s, Onboarding of vendors, track and submit invoices.   
• Work closely with EA’s from all areas of the business to help set up meetings.
• Manage conference rooms and schedules
• Order supplies for other locations work with site contact to make sure things are put away

Estimated Min Rate: $24.50
Estimated Max Rate: $35.00


What’s In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20 hours per week)
• Health Savings Account (HSA) (for employees working 20 hours per week)
• Life & Disability Insurance (for employees working 20 hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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