Executive Assistant

The YMCA of Snohomish County seeks a passionate, cause-driven leader to join the senior leadership team as Executive Assistant to the CEO.

This is a Y that has almost doubled in size since 2020 (through COVID).

We take expansion seriously. In less than four years we went from concept to execution of our first-ever overnight camp. We call it YMCA Camp Casey.

We opened a brand new licensed ELC and are in the process of opening another in 2026.

We are serious about developing leaders at every life stage. Watch this brief video about our program continuum.

Everything we do is in service to building future changemakers.

Position Summary

The Executive Assistant provides high-level administrative and strategic support to the Chief Executive Officer and senior leadership team of the organization. This individual ensures smooth daily operations by handling scheduling, travel, expenses, events and office management tasks, while also serving as a proactive partner who anticipates needs, identifies challenges, and informs the CEO of emerging or related business concerns. The Executive Assistant plays a central role in keeping the leadership team organized, connected, and focused on advancing the nonprofit’s mission and values.

Come Be Part of Something Bigger in the Heart of the Pacific Northwest!

Snohomish County, Washington is a community that embodies well-being, connection, and a spirit of adventure. From the serene waters of the Puget Sound to the breathtaking Cascade Mountains, Snohomish County is an outdoor enthusiast’s dream — offering hiking, skiing, fishing, and year-round exploration. The greater Seattle area comes alive in the summer and fall, and there’s no better place to experience the vibrant arts, food, and culture of the Pacific Northwest. Everett Washington boasts its own regional airport in Paine Field and is only 45 minutes’ drive from SEATAC.

The YMCA of Snohomish County is a thriving $48 million and growing association, driven by over 900 dedicated leaders who serve through six full-facility branches, 28 school-age care sites, early learning centers, preschools, and a new overnight camp on Puget Sound. Together, we’re committed to removing barriers and creating opportunities for everyone in our community.

We are seeking a dynamic, cause-driven leader passionate about strengthening community. The ideal candidate is a relationship builder, skilled in fundraising, volunteer and staff leadership, business strategy, and community engagement. They will thrive in leading high-performing teams and will be deeply committed to advancing the Y’s mission and impact in Snohomish County and beyond.

If you’re ready to make a difference and embrace all that this incredible region has to offer, apply today!

• Minimum 5 years of executive assistant or senior-level administrative experience, preferably in a nonprofit or mission-driven organization

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills

• Demonstrated ability to take initiative with self-motivating attitude, anticipate needs and exercise sound judgment

• Proficiency with Microsoft Office Suite, (Word, Excel, PowerPoint), Visio is preferred along with experience in virtual meeting platforms (Zoom and Teams)

• Experience handling confidential and sensitive information with discretion

• Ability to build relationships and communicate effectively with staff, board members, donors, and external stakeholders

• Strong strategic thinking, facilitation, and relationship-building skills

• Embody sensitivity, working with individuals of diverse socio-economic backgrounds, cognitive and physical abilities as well as individuals of diverse cultural and ethnic backgrounds

• Fluency in English and second language, preferred

• Exceptional written, verbal, and interpersonal communication skills; ability to interact with individuals at all levels, including positive interaction with staff and community leaders; able to lead teams

• Works independently, has excellent organizational, time management and decision making skills, and the flexibility to manage and change priorities as required - must meet absolute deadlines

• YUSA Team Leader or Multi-Team Leader Certification, preferred

• Transportation to and from locations – meetings, trainings, etc.

Administrative & Scheduling Support

• Manage the CEO’s calendar, including scheduling internal and external meetings, events, and conference calls.

• Coordinate logistics for meetings, prepare agendas, take detailed minutes, and ensure follow-up actions are tracked.

• Anticipate, plan and organize special events, retreats, and board-related activities as needed.

Travel & Expense Management

• Arrange domestic and international travel, including flights, lodging, and transportation.

• Track and reconcile credit card receipts, prepare expense reports, and ensure compliance with organizational policies.

Office & Resource Management

• Order and manage office supplies, technology needs, and other resources to ensure smooth operations.

• Serve as point of contact for vendors, consultants, and service providers as needed.

Leadership & Strategic Support

• Engage with senior leadership to understand their top challenges and emerging issues.

• Identify common themes or business problems across the organization and brief the CEO with actionable insights.

• Anticipate the needs of the CEO and leadership team, offering solutions proactively.

• Ensure the CEO is prepared for all meetings, with background materials, talking points, leave behinds and necessary follow-up items.

Other Duties

• Maintain a high level of confidentiality and discretion in all matters.

• Support cross-functional initiatives and organizational priorities as assigned.

• Represent the CEO’s office with professionalism and a solutions-oriented approach.

Cause-Driven Leadership® Competencies

• Community: Demonstrates a desire to serve others and fulfill community needs

• Influence: Seeks first to understand the other person’s point of view and remains calm in challenging situations

• Relationships: Builds rapport and relates well to others

• Emotional Maturity: Accurately assesses personal feelings, strengths and limitations and how they impact relationships

• Project Management: Establishes goals, clarifies tasks, plans work, and actively participates in meetings

• Change Capacity: Demonstrates an openness to change, and seeks opportunities in the change process

• Quality Results: Serves to meet and exceed goals, and deliver a high-value experience to members
  

Y Culture

• Build relationships with a diverse membership base in culturally responsive ways, connect members with one another and to the YMCA

• Exhibit Caring, Honesty, Respect and Responsibility

• Complete required training and certifications within established guidelines

Values

• Accepts and demonstrates the Y’s values

Relationships

• Builds rapport and relates well with others

Influence

• Seeks first to understand the other person’s point of view and and remains calm in challenging situations

Communication

• Listens for understanding and meaning; speaks and writes effectively

Decision Making

• Makes sound judgments and transfers learning from one situation to another

Project Management

• Establishes goals, clarifies tasks, plans work and actively participates in meetings

Finance

• Follows budgeting policies and procedures, and reports all financial irregularities immediately

Change Capacity

• Demonstrates an openness to change, and seeks opportunities in the change process

Emotional Maturity

• Accurately assesses personal feelings, strengths, and limitations and how they impact relationships

Self Development

• Pursues self-development that enhances job performance