Administrative Assistant - Hoover YMCA

About This Role: If you're someone who keeps things running behind the scenes, sweats the details, and genuinely enjoys supporting a team, this might be a great fit. The YMCA of Greater Birmingham is looking for an Administrative Assistant to be a steady, reliable presence at the branch level, helping leadership operate efficiently while serving our staff, members, and community.

Position Summary 

The Administrative Assistant provides high-level clerical and administrative support to the branch leadership team. This role ensures efficient office operations, accurate record-keeping, professional communication, and excellent customer service. The Administrative Assistant works independently under general direction, handling sensitive information with discretion and serving as an essential point of support for staff, members, and volunteers. 

Essential Functions 

1. Support the YMCA mission by demonstrating and promoting the Y’s values in all aspects of the role. 

2. Provide clerical and administrative support for branch leadership and staff, including new hire paperwork and volunteer vetting. 

3. Process records, reports, and information accurately and on time. 

4. Manage selected monetary transactions in accordance with YMCA policies. 

5. Prepare board correspondence, meeting packets, notices, and minutes. 

6. Coordinate schedules and maintain communication across departments. 

7. Respond promptly and professionally to inquiries and concerns.

8. Monitor and order office supplies to maintain efficient operations. 

9. Assist with fundraising efforts, events, and campaigns as needed. 

10. Supervise and support volunteers or part-time staff as assigned. 

11. Maintain confidentiality of sensitive information. 

12. Perform additional duties as assigned by the Executive Director. 

What We Offer

• Competitive salary
• Comprehensive benefits package:
  • Medical, dental, and vision coverage (with significant employer contribution)
  • Employer-paid life insurance
  • Generous retirement plan with 12% employer contribution once eligible
  • Paid time off and paid holidays
• YMCA perks:
  • Free YMCA membership for you and your household
  • Significant discounts on YMCA programs (including childcare, after-school programs, and summer camps)
• Work environment: Flexible schedule and supportive team culture
• Growth: Real opportunities to learn and expand your skills
• Mission: Work that makes a difference in your community every single day

• High school diploma or equivalent required; some college preferred. 
• 1–3 years of office or administrative experience. 
• Proficiency with Google Drive. 
• Strong written, verbal, and interpersonal communication skills. 
• Strong organizational and time-management abilities. 
• Ability to maintain confidentiality and professionalism at all times. 
• Valid driver’s license and reliable transportation. 
• Basic knowledge of accounting, scheduling, and data entry processes. 
• Ability to interpret and follow written and verbal instructions. 

Physical Demands 

• Regularly required to sit, use hands, and communicate effectively. 
• Frequently required to reach with arms; occasionally required to stand, walk, stoop, kneel, or crouch. 
• Must occasionally lift and/or move up to 25 lbs. 
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and focus adjustment.

Work Environment 

• Noise level is usually moderate; occasional higher activity levels during events. 
• Reasonable accommodations may be made for individuals with disabilities.

Salary : $15 - $16