What are the responsibilities and job description for the Day Camp Administrative Assistant position at YMCA of West Bend?
Position Name: Day Camp Program Support Specialist
Status: Seasonal; up to 40 hours/week, May through August
Location: West Bend or Saukville
Benefit Package Including: Free Y Individual Membership; Program Discounts including Child Care, School Age Care, and Day Camp
Flexible schedule; Monday-Friday between 6:00 a.m. - 6:00 p.m.
POSITION SUMMARY:
Under the direction of the Day Camp Directors, the Camp Program Administrative Assistant will provide support for all areas of the Washington and Ozaukee County Day Camp programs within the policies of DCF and the Kettle Moraine YMCA.
ESSENTIAL FUNCTIONS:
- Maintains staff files, including tracking staff Professional Development and continuing education, to ensure all staff are up-to-date and in compliance with state licensing regulations.
- Assists Day Camp Directors in tracking supply and snack expenses.
- Communicates with staff, families and the general public regarding program information, and registration.
- Tracks, records and audits rosters/attendance sheets weekly for assigned camp locations
- Completes and updates schedules, and informational lists, including licensing immunization records of campers for assigned locations.
- Assists Day Camp Directors in maintaining licensing compliance
- Submits check requests for invoices as assigned.
- Performs other duties as assigned.
YMCA COMPETENCIES (Leader):
Mission Advancement: Accepts and demonstrates the Ys values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
QUALIFICATIONS:
- High School Diploma Required (Associates Degree preferred)
- One to two years related experience preferred.
- Must be at least 18 years of age
- Proficient in Microsoft Office applications
- Ability to work independently and with others
- Strong written and verbal communication skills
- Strong organizational and interpersonal skills
CERTIFICATIONS:
- Bloodborne Pathogens/Child Abuse Prevention every year
PHYSICAL DEMANDS:
- Ability to sit or stand for extended periods of times.
- May require the ability to lift, carry, and load equipment, furnishings and program supplies up to 25lbs.
- Frequent use of a computer and other office machinery.
- Work is typically performed in a standard work week, but may require evening, weekend or additional hours to accommodate meetings, activities and workload.
- Requires the ability to adjust focus as needed for reading documents and spreadsheets in written format or on computer screen and related equipment.
EQUAL OPPORTUNITY EMPLOYER: THE YMCA WELCOMES A DIVERSE WORKFORCE
The Y: We’re for youth development, healthy living and social responsibility
Salary : $15 - $17