Associate Director of Competitive Swim

Help drive excellence in competitive swimming. Support strategy, operations, and athlete success as Associate Executive Director.

Job Description

The Associate Director of Competitive Swim reports directly to the Executive Director of Competitive Swim. This position provides leadership, supervision, and direct coaching for YMCA competitive swim programming across assigned branches. The Associate Director directly coaches designated training groups and supports the broader mission, vision, and strategic goals of the YMCA and the YSSC swim team.

Qualifications

• Education or personal experience relevant to competitive swimming.
• Competitive swim coaching experience required.
• Required or able to obtain within 30 days of hire:
• Safety Training for Swim Coaches and/or Lifeguard Certification
• CPR/AED, First Aid, Oxygen Administration, Bloodborne Pathogens
• Foundations of Coaching 101
• Principles of YMCA Competitive Swimming
• Demonstrated maturity, professionalism, and sound judgment.
• Strong interpersonal and communication skills.
• Commitment to the mission and values of the YMCA of Greater Spartanburg.
• Physical Requirements of the job include: Walking, carrying, sitting, seeing, hearing, crouching, lifting (up to 25 pounds), pushing, kneeling, standing, and speaking in a fast-paced aquatic environment.
  
  

Essential Functions

Program Leadership & Operations

• Support the supervision, direction, and implementation of competitive swim programming at all YMCA branches.
• Ensure compliance with YMCA policies and procedures across aquatics operations.
• Promote, grow, and retain YMCA membership through high-quality programming and customer service.
• Provide leadership in branch fundraising efforts, including Annual and Capital Campaigns.
• Serve as a contributing member of the YMCA leadership team.
• Support YMCA staff in delivering excellent member and guest experiences, particularly within aquatics and swim team.
• Perform other duties as assigned by the Executive Director of Competitive Swim.
  
  

Swim Program Supervision

• Assist in providing vision, leadership, and direction to competitive swim programs consistent with YMCA philosophy.
• Supervise, mentor, and develop full-time and part-time swim coaches across sites as assigned.
• Maintain open, effective communication with YMCA leadership, Aquatic Directors, coaches, and staff.
  
  

Direct Coaching Responsibilities

• Plan, prepare, and conduct swim practices in alignment with program goals, guidelines, and policies.
• Swim meet attendance as assigned.
• Prepare and submit swimmer entries via Team Unify for meet director review.
• Maintain swimmer attendance records, practice logs, and skill evaluations.
• Make informed decisions regarding training group placements or adjustments.
• Assist with organizing extracurricular team activities or special events.
  
  

Secondary Coaching Responsibilities

• Serve in a deck assistant role for additional training groups as assigned.
• Substitute coach for other training groups as needed.
• Coach seasonal competitive swim programs when assigned.
  
  

Parent Communication and Education

• Collaborate with coaching staff to coordinate parent education initiatives.
• Facilitate communication with parents regarding concerns, feedback, or complaints.
• Maintain availability before practices and during designated office hours.
• Respond promptly and professionally to all swim team-related communications.
• Participate in parents meetings at the start of each swim season.
• Conduct Parent/Coach conferences as needed.
  
  

Supervisory and Administrative Responsibilities

• Assist in organizing and coordinating team travel and scheduling.
• Support swimmer recruitment and retention, including outreach to area summer league programs in both Spartanburg and Greenville.
• Maintain strong working relationships with site Aquatic Directors.
• Maintain assigned office hours.
• Enter and maintain swimmer registration data in YMCA membership system.
• Perform regular and rotating administrative duties as assigned.
• Work with gathering and publishing articles and news for the weekly group/team emails.
  
  

Other Responsibilities

• Attend at least one coaching clinic or educational seminar annually.
• Serve as a positive role model by demonstrating YMCA core values and a strong work ethic.
• Comply with YMCA of the USA, ASCA, and USA Swimming Code of Ethics.
• Contribute professionally to the sport at the local or national level when appropriate.
• Maintain all required coaching certifications and credentials.
• Participate in swimmer recruitment and retention efforts when assigned
• Act as a primary responder in case of injury, accident, or illness in the pool area and provides backup to lifeguard as needed in emergencies and crowd control.