What are the responsibilities and job description for the Part-time Accounts Receivable and Administrative Assistant - York position at YMCA of the Roses?
Accounts ReceivableAdministrative Assistant (Part-Time)
The YMCA of the Roses is seeking a detail-oriented and highly organized Accounts ReceivableAdministrative Assistant to support our finance team. This part-time position is essential to maintaining accurate financial records, processing receivables, and supporting day-to-day accounting and administrative operations.
Key Responsibilities:
- Process accounts receivable and ensure timely, accurate payments
- Maintain financial records and support reporting accuracy
- Provide administrative support to the finance department
- Assist with daily accounting operations and data entry
Schedule:
- Monday–Friday, daytime hours
Why You'll Love Working at the Y:
- FREE YMCA membership (all branches, including pools, fitness centers, and wellness areas)
- FREE Child Watch (up to 3 hours/day) or Summer Camp for your children while you work (when available)
- Discounts on programs, classes, and lessons
POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Junior Accountant maintains a supportive, positive atmosphere that welcomes and respects all individuals and coordinates intermediate level accounting functions such as general ledger/account maintenance, account reconciliation, data processing and reporting.
OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
ESSENTIAL FUNCTIONS:
- Perform daily uploads of financial data from Reclique Core.
- Process and post cash receipts to Accounts Receivable (AR).
- Accounts Receivable Invoicing and Tracking
- Enter and maintain contribution and grant records in DonorPerfect.
- Create, enter, and post AR invoices and receipts.
- Conduct bank runs
- Record, track, and reconcile monthly ACH deposits and receipts.
- Download, review, and verify monthly bank statements, ensuring receipt.
- Organize and maintain accurate filing systems for financial records.
- Perform monthly bank reconciliations.
- Maintain copies of checks and supporting financial documentation in accordance with record retention policies.
- Provide general administrative and accounting support to the Finance Department as needed.
LEADERSHIP COMPETENCIES:
- Critical ThinkingDecision Making
- Fiscal Management
- Collaboration
QUALIFICATIONS:
- Bachelor's degree in accounting/related field preferred. Associate's degree in accounting/ related field plus at least two years of accounting experience, or equivalent work experience
- Proficiency in accounting software and Microsoft Office (Excel, Word)
- Strong organizational skills and attention to detail
- Ability to handle confidential information with discretion
- Excellent communication and time management skills
- Must be highly organized and have the ability to work with confidential matters
WORK ENVIRONMENTPHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.
- The employee must occasionally lift and/or move up to 10 pounds.
- Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
- The noise level in the work environment is usually moderate.
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