What are the responsibilities and job description for the Recruiting & Hiring Specialist (ECI) position at YMCA of the East Bay?
POSITION SUMMARY:
Functions are carried out in keeping with the Goals, Mission, and Policies of the YMCA of the East Bay. Under direction of the ECI Operations department, the Recruitment & Hiring Specialist is responsible for supporting and coordinating recruitment, hiring, onboarding, and related administrative functions for Early Childhood Impact (ECI) staff. This role supports continuous program improvement by supporting full-cycle recruitment activities, onboarding, compliance tracking, candidate communication, and cross-functional coordination with Operations, Hiring Managers and site leadership.
QUALIFICATIONS:
- AA degree or two years of equivalent coursework, BA preferred.
- Two years of experience in a high paced, diverse atmosphere; recruitment and workforce/job training preferred.
- Experience serving dual language and immigrant populations, non-traditional college students, first generation college students, and low-income workers is preferred
- Strong organizational, customer service, written, and verbal communication skills.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases and other computer programs
- Bilingual in Spanish preferred.
- Ability to manage multiple priorities and maintain a high level of confidentiality.
- Valid California Driver’s License/proof of auto insurance/annual DMV check required
- Criminal record clearance and health requirements that include physical exam, TB screen and immunizatioN
WHY YOU WILL LOVE WORKING HERE
- Medical, Dental, and Vision Insurance – Full-time employees are eligible for heavily subsidized coverage with several plan options.
- Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage.
- Flexible Spending Accounts (FSA) for health and dependent care expenses.
- Long-Term Disability Insurance for added financial protection.
- Employee Assistance and Wellness Programs to support mental health and work-life balance.
- Commuter Benefits available for eligible employees.
- 12 Designated Holidays.
- Paid Time Off for vacation and sick leave.
- Professional Development Opportunities and ongoing training to support your career growth.
- YMCA Membership Benefits and discounts on programs for you and your family
- Develop, implement, and refine recruitment strategies aligned with ECI staffing goals.
- Coordinate onboarding activities for new hires, including appointments, transitions into work assignments, and required documentation.
- Build and maintain partnerships to attract diverse, qualified candidates who reflect the communities served, including evaluate recruitment methods, tools, and platforms to improve hiring outcomes.
- Coordinate key aspects of the hiring process, including applicant review, screening, interview scheduling, interview panel coordination, reference checks, and pre-employment steps.
- Conduct or support candidate assessments to evaluate qualifications, experience, and alignment with YMCA mission and values.
- Serve as a point of contact for candidates and respond to inquiries regarding job openings, hiring status, and onboarding steps.
- With the team, develop, update, and maintain onboarding procedures, materials, tracking tools, and schedules.
- Support UKG recruiting and onboarding workflows, recordkeeping, and monitoring.
- Coordinate with Human Resources, Workforce Development, Operations, and Center/site leaders to ensure timely staffing, file completion, and a positive onboarding experience.
- As needed, post, maintain, and monitor job openings and candidate pipelines across recruitment platforms.
- Maintain accurate files, data entry, and reporting related to staffing, licensing, funding, compliance, staff qualifications, and staff placements.
- Support tracking and facilitation of employee pre-employment and ongoing requirements, including health clearances, safety requirements, CPR, and other required certifications.
- Provide administrative support for day-to-day functions, including communications, staffing updates, and reporting systems.
- Market the program to potential employees using outreach campaigns, community engagement, and e-recruiting strategies.
- Ensure strong communication and coordination between ECI departments, HR, and administrative partners.
- Maintain confidentiality and handle sensitive candidate and employee information appropriately.
- Special projects and other duties as assigned.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- Sufficient strength, agility and mobility to perform essential functions
- Must be able to work on a computer for an extended period of time
- Must be able to travel locally for meetings, training and special events
- Must be able to work some nights and weekends
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
MEASURE OF EFFECTIVENESS
This position has a primary impact on the operations of the YMCA East Bay Early Childhood Impact Program. Therefore, the effectiveness of the fulfillment of this position should be measured by:
- Ability to meet staffing goals established by ECI leadership.
- Timely recruitment, hiring, and onboarding of staff, as applicable.
- Accuracy and completeness of HR and compliance records.
- Positive relationships with candidates, internal teams, and external partners.
- Effective coordination of onboarding and transitions into assignment.
- Must be able to travel locally for meetings, training and special events
LEADERSHIP COMPETENCIES:
- Communication and Influence
- Developing Self and Others
- Engaging Community
- Emotional Maturity
- Inclusion
- Collaboration
- Functional Expertise
Salary : $34 - $35