Business Center Administrator - Programs

Does growing your expertise in Office Administration while supporting youth development, healthy living and social responsibility interest you?

At the Y, it’s more than a job – it’s bettering our community.

Ready to join us?

This is a seasonal part time role

Must be available Tuesday - Friday 7:30am - 2pm and some weekends if possible

Y our non-profit organization?

• Complimentary Y Membership
• Opportunities for Professional Growth
• Community Involvement & Development
• Benefits Package
  • Medical, Dental, Vision and Life Insurance
  • PTO (Sick time, vacation days, personal days and holidays)
  • Retirement Contributions
  • Discounts on Family Program

What does this role entail?

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs
• Responsible for submitting childcare reports to directors timely and efficiently
• Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF’s and participant communication
• Process cancellations and maintain waiting lists for childcare and other programs
• Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors
• Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds
• Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements
• Coordinate and collaborate with membership team for draft updates for childcare and programs
• Process weekly drops for camp, process changes, cancellations and refunds
• Provide tax letters as requested

What do I need to bring to the table?

• Three to five years of accounting and administrative experience
• Solid experience with office management systems
• Familiarity with online calendaring and cloud systems
• Proficiency in clear and concise correspondence composition
• Must possess exceptional interpersonal skills, public relations, and communication skills
• Knowledge of document preparation, editing, layout and proofreading essential
• CPR and First Aid certified upon hire and must be from one of the following:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute