HR Administration Assistant

The YMCA of Orange County is a leading non-profit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility. We are seeking a detail-oriented, welcoming, and service-driven HR Administrative Assistant to support the YMCA Association Office in Tustin.

This full-time role plays a vital part in creating a positive and professional first impression while ensuring the smooth daily operations of the YMCA Association Office. The HR Administrative Assistant supports reception, office management, and human resources functions, contributing to an organized, efficient, and people-centered workplace that reflects our commitment to service, collaboration, and community impact.

Work Schedule: This is a full-time hourly role that will work out of our Association office in Tustin

Purpose and Impact

• Support Organizational Excellence:
  • Provide comprehensive reception, office management, and human resources administrative support to ensure efficient daily operations of the YMCA Association Office, including front-desk coordination, administrative workflows, records management, and internal processes. This position will also contribute to employee recognition initiatives, Years of Service programs, and internal support efforts by coordinating logistics and maintaining records.
• Create a Welcoming and Professional Work Environment:
  • Serve as the first point of contact for staff, candidates, members, and community partners by delivering exceptional hospitality, responding to inquiries, managing phone systems and visitor interactions.
• Strengthen Office and Facility Operations:
  • Manage essential office functions such as supply ordering, mail distribution, meeting preparation, key and access management, and facility issue resolution while collaborating with internal teams and external partners to maintain a safe, organized, and well-functioning workplace.
• Support Human Resources Operations:
  • Assist the HR team with recruiting and onboarding processes, including Live Scan coordination and calendar management, employment verification, electronic filing, ensuring timely communication and accurate follow-through. This position will be the point person for Live Scans, hiring cost workflow, and work permits.

Education & Experience:

• 21 years old
• High school diploma or equivalent required; associate degree or coursework in business administration, human resources, or a related field preferred.
• Prior experience in an administrative, office management, or HR support role strongly preferred.
• Proficiency with Microsoft Office and basic office technology.

Skills & Attributes:

• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Ability to manage confidential information with discretion.
• Customer-service mindset with attention to detail and follow-through.

Benefits & Perks: Invested in You

• FREE YMCA Membership, Classes, and Pool Access.
• FREE Training & Certifications.
• FREE Virtual Health Care Solutions (Teledoc).
• Program Discounts.
• Retirement Fund, Paid Sick Time.
• Medical/Dental/Vision for Full-Time staff.

Learn more about the YMCA and career opportunities at: www.ymcaoc.org/careers

Once a conditional offer is made, candidates will be subject to a criminal background check and drug screening and will be asked to provide criminal history. Criminal history will be evaluated on a case-by-case basis as it relates to the position. The YMCA of Orange County participates in E-Verify and will provide the federal government with Form I-9 information to confirm employment authorization.

Salary : $19 - $23