Data and Entry Specialist

The Data and Entry Specialist is responsible for supporting and traveling between multiple EE&C childcare centers to support program staff in accuracy and timely entry of required program data within our systems, ensuring that all information is up-to-date and easily accessible.

The pay for this position is $21.64 per hour. This is a Union position.

Benefits

Our staff is the Y's greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including:

• Competitive salaries reflecting your skills and experience.
• Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
• Generous PTO and paid holidays, with flexible work hours for work-life balance.
• 403(b) plan with company contributions for eligible employees after 2 years of service.
• Continuous learning opportunities through workshops and training programs.
• Supportive work environment valuing diversity, equity, and inclusion.
• Discounts on programs, employee assistance programs, and company-sponsored events.
  
  

Scope Of Responsibilities

• Travel between assigned sites to assist with the input of data in the child plus data system
• Perform data entry tasks with an elevated level of accuracy and speed across multiple content areas including health, dental, screenings (ASQ 3-ASQ-SE 2, ESI3), hearing and vision, attendance etc.).
• Organize and file documents systematically for easy retrieval
• Collect and analyze data to support various administrative functions,
• Utilize Microsoft Excel, including pivot tables, for data management and reporting
• Works cooperatively with the Site Directors, Family Support Specialist, and program staff to improve data collection, entry and timeliness and streamline workflow.
• Accept leadership and guidance from multiple site directors to support each site's data entry needs across the key assigned content areas.
• Attend required training to remain current and up to date on the data systems and data entry requirements across each content area.
  
  

Minimum & Preferred Requirements

• Associate's degree in business or college course work, preferred; with 2 years of clerical or administrative experience
• Proficient in Microsoft Office (Word, Excel), email, or related software; ability to learn and adapt to new technology
• Experience in data entry, clerical work, or an administrative role is preferred
• Ability to keep detailed, accurate and complete records and documentation as needed.
• Basic math skills for handling numerical data effectively
• Excellent organization skills to manage multiple tasks efficiently
• Excellent verbal and written communication skills with exceptional attention to detail
• Ability to work independently and with multiple individuals across programs in a fast-paced work environment
• Meet physical qualifications required as outlined in job description. The YMCA will provide reasonable accommodation for people with disabilities.
  
  

Child Abuse Prevention - Supports the YMCA’s commitment to child abuse prevention by:

• Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
• Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
• Reporting any suspicious behavior and violation of policy and procedures to your supervisor
• Completing all child abuse prevention training as required