Human Resources Administrator

HR Administration

FLSA Status: Temporary Summer Part-Time

Schedule: Flexible days, 12-16 hours a week (from May to September)

Position Summary:

The Human Resources Administrator is involved in all administrative aspects of the Human Resources department. The Human Resources Admin will support with the admin components of the Human Resources department. This position requires attention to detail and proficiency in excel. 

Essential Functions and key tasks:

• Assists with employee file audits and work with Program Managers to collect any missing necessary documents.
• Assists in tracking all employee training as requested
• Assists with special projects as needed: job fairs, camp new hire and training, internal audits.
• Assists with filing, copying, and scanning documents to employee files 
•  Daily repetitive tasks and detail-oriented work

Qualifications:

• Entering Senior Year of College or  graduating with a Four (4) year Bachelors degree from a competitive college or university, preferably in business or a social science (preferred). Equivalent experience will be considered.
• At least 1 year in administrative experience

Experience:

· Proficiency in Microsoft Office, including MS Excel and Outlook

· Familiar with shared drives and electronic file maintenance

· Proficient in HR Information System, including ADP

· Strong communication skills, both written and oral

· Strong customer service-oriented work ethic, with focus on problem-solving and empowering and educating employees

· Good organizational and follow-up skills, good attention to detail

· Strong independent decision-making skills

· Ability to identify legal and policy implications in daily review of HR documentation

· Ability to work well within a team environment

· Ability to maintain strict confidentiality

PC Skills:

Position requires working knowledge of the following applications: MS Office (e.g., MS Word, Excel, Publisher, Access, Power Point) and MS Outlook.

YMCA Competencies (Leader):

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others, and in creating best practices to ensure department effectiveness.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Seeks clarification and assistance with competing priorities when needed. Takes initiative. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance, including YMCA Team Leader trainings. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Other:

Employment candidates for this position must have authorization to work in the United States, and must pass a required CORI, SORI background check upon being offered a position.