Out of School Time Coordinator (Full-Time)

Description

This position works collaboratively with and under the direction of the Director of Youth and Family Services to ensure the smooth, compliant, and mission-driven operation of the Out-of-School Time (OST) program. The coordinator provides day-to-day support in staff supervision, program implementation, family engagement, and compliance with the Massachusetts Department of Early Education and Care (EEC).

Essential Functions

• Works collaboratively with the Director of Youth and Family Services to manage daily OST operations and ensure program goals are achieved.
• Supports the hiring, onboarding, scheduling, and ongoing development of program staff to maintain quality, ratios, and consistency across all sites.
• Staff supervision, accountability, and delegation of tasks.
• Builds positive, trusting relationships with children, families, and staff, promoting an inclusive and welcoming environment for all participants.
• Assists in developing and implementing age-appropriate curriculum and enrichment activities that foster creativity, confidence, and social-emotional growth.
• Ensures all programs operate in compliance with EEC regulations, Praesideum, YMCA standards, and health and safety policies.
• Evaluates children’s progress and completes required EEC progress reports twice annually.
• Supports communication and collaboration with local schools, administrators, and teachers to ensure continuity of care and student success.
• Helps manage program enrollment, precise and timely billing procedures, accurate attendance records, CACFP recordkeeping, and parent communications within the YMCA’s operating systems.
• Coordinates with the Director to plan and facilitate family engagement events, celebrations, and information sessions.
• Assists with monitoring budget performance, program/inventory supplies, and enrollment trends.
• Maintains accurate and confidential staff and child records necessary for licensing and audits.
• Collaborates across YMCA departments (membership, aquatics, camp, and wellness) to connect families with holistic Y services.
• Represents the YMCA in a professional manner within the community and supports branch-wide events and initiatives.
• Possess the ability to meet deadlines and execute responsibilities within necessary and critical timelines.
• Performs other duties as assigned in support of branch and association goals.
  
  

Qualifications

• Bachelor’s degree in education, child development, human services, or related field preferred; equivalent experience may be considered.
• Must meet Massachusetts EEC qualifications for Site Coordinator or Group Leader.
• Minimum two years of experience working with children in an educational or youth development setting; supervisory experience preferred.
• Strong collaboration, communication, and organizational skills; ability to build positive relationships with staff, parents, and community partners.
• Demonstrated ability to support and uphold a positive, inclusive, and mission-driven workplace culture.
• Current CPR, AED, and First Aid certification (or ability to obtain within 30 days of hire).
• Completion of all YMCA and state-mandated training within 30 days of hire (Child Abuse Prevention, Bloodborne Pathogens, Mandated Reporter, etc.).
• Understanding of and commitment to the YMCA’s mission, values, and commitment to diversity, equity, and inclusion.
  
  

Schedule: 40 hours per week (9:00am-5:30pm)

Job Type: Full-Time (Non-Exempt)

Pay: $18.00 per hour with full benefit package to include, generous PTO, Medical, Dental, Life, Vision, Pet and Disability Insurance. 403b Retirement Savings account available with both pre-taxed and post taxed options, and once fully vested with the YMCA, the Y will pay into a 403a Retirement account for you! Employee assistance program and access to YMCA facilities for YMCA employees and immediate family members.

If this sounds like something you are interested in, please consider applying online today with your resume and cover letter!

About Us

The Y: We’re for youth development, healthy living, and social responsibility.

Our Culture

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are a safe place for children, teens and vulnerable populations, and all staff, regardless of their role within the organization, are required to ensure the trust that families place in us is earned each and every day. Child protection is every employee’s job, and employees may not begin work until they are trained. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to strengthen our community, beginning with you.