Executive Assistant to the Dean of the Dental School

Job No: 497395
Work Type: Staff Full-time
Department: School of Dentistry
Location: Dental School Campus, 1293 Broadway, New York, NY 10001, Wilf Campus, 500 West 185th Street, NY, NY
Categories: Administrative Support

Position Summary:

The Executive Assistant to the Dean of Yeshiva University College of Dental Medicine provides senior-level support to the Dean and manages the day-to-day administrative operations of the Dean's Office. Reporting directly to the Dean, the Executive Assistant exercises sound judgment and discretion in matters related to accreditation, policy, and school operations.

Key responsibilities include managing the Dean's calendar, coordinating meetings, and handling complex logistics across departments.
The Executive Assistant also screens and prioritizes communications, responds independently when appropriate, and ensures timely follow-up on key issues.
This role requires professionalism, strong communication skills, and the ability to interact effectively with senior leadership, faculty, students, staff, and external stakeholders

Position Responsibilities:

• Serve as the primary point of contact for the Dean's Office, managing all correspondence, scheduling, and incoming inquiries.
  
• Ensure the Dean's Office is open and staffed Monday through Friday, excluding university holidays.
  
• Handle confidential information with the utmost discretion.
  
• Manage the Dean's complex calendar, including internal and external departmental meetings.
  
• Coordinate meeting logistics (in-person, virtual, and hybrid), including AV support, room reservations, and material preparation.
  
• Draft and distribute agendas, take meeting minutes or notes, track action items, and ensure timely follow-up.
  
• Triage all incoming contacts and correspondence, prioritize urgent matters, and refer to appropriate parties while ensuring resolution and follow-through.
  
• Respond independently to routine inquiries and draft internal communications or announcements as needed.
  
• Serve as a liaison between the Dean and faculty, staff, students, and external stakeholders.
  
• Arrange and manage travel for the Dean, ensuring cost-effective and efficient itineraries.
  
• Reconcile Corporate Card transactions with required documentation and respond to finance department inquiries.
  
• Maintain and update faculty and staff records, including certification and licensure data.
  
• Distribute and track administrative forms related to reviews, promotions, renewals, and other faculty milestones.
  
• Support the College's compliance with Commission on Dental Accreditation (CODA) standards and assist with documentation and preparation for site visits or reporting.
  
• Maintain accurate records and support the documentation of school policies, procedures, and strategic initiatives.
  
• Provide general support on special projects and operational initiatives as assigned by the Dean.
  
• Assist with planning or supporting school-wide events, retreats, or functions as needed.
  
  Experience & Education Background:
  
• Bachelor's degree required; preferred fields include Business Administration, Communications, or a related discipline.
  
• Minimum of 3-5 years of administrative and office experience, including at least 3 years supporting senior-level executives in a high-paced environment.
  
• Demonstrated success in working collaboratively and as part of an effective team in meeting the needs of the executive(s) and the organization.
  
• Prior experience in higher education, healthcare, or nonprofit settings is preferred.
  
  Skills & Competencies:
  
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint) is required. Experience with Adobe Acrobat (and/or Creative Cloud) for document creation, editing, and distribution.
  
• Skilled in using enterprise systems such as Banner for human resources, purchasing, recruiting, and reporting functions.
  
• Strong organizational and project management skills with exceptional attention to detail.
  
• Ability to prioritize and manage multiple tasks and deadlines in a fast-paced, high-volume environment.
  
• Excellent written and verbal communication skills; capable of drafting correspondence and representing senior leadership professionally.
  
• High level of discretion in handling confidential and sensitive information.
  
• Demonstrated ability to work independently while maintaining a collaborative, team-focused approach.
  
• Professional demeanor with strong interpersonal skills and the ability to work effectively with diverse groups, including faculty, staff, students, and external stakeholders.
  
• Accountability and initiative in managing projects, ensuring follow-through, and resolving issues with sound judgment and diplomacy.
  
  Application Instructions:
  
  Salary Range:
  
  $67,000 -$75,000
  
  About Us:
  
  Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.
  
  As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.
  
  Equal Employment Opportunity:
  
  Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.
  
  Application Instructions:
  
  To apply, visit https://careers.pageuppeople.com/876/cw/en-us/job/497395/executive-assistant-to-the-dean-of-the-dental-school
  
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