Registrar- YES Prep Southside Secondary (Immediate)

Description

Job Description

POSITION: Registrar (25-26)

REPORTS TO: Director of Campus Operations

POSITION TYPE: 12-month

COMPENSATION: $19.86 - $24.69

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some Quick Stats About Us

• 19,300 Students
• 2,200 Team Members
• 15 Secondary Campuses
• 11 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report
  
  

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

• Thinking strategically about student data management and provide organizational leadership with recommendations for preserving data integrity and streamlining systems;
• Establishing and maintaining student files ensuring all personal and academic records are kept current and accurate including the confidentiality of such files;
• Organizing, managing, and leading the enrollment, registration and withdrawal processes for all students;
• Managing and maintaining student and PEIMS data entry in student information system;
• Monitoring student records to ensure compliance with academic regulations and/or any special program flags; all data pertaining to information including attendance, grade reporting, special programs and balancing data to manual records;
• Assisting the Director of Campus Operations with grade reporting verification process; 
• Completing any transcript corrections or updates in student information system accordingly; 
• Collaborating with testing coordinator to ensure state testing records and scores are displaying accurately in the student information system and filed in students’ cumulative folders;
• Maintaining the distribution of student information to all responsible personnel of special programs and campus personnel;
• Conducting and fulfilling student record requests for students, families, school personnel and external stakeholders;
• Coordinating the dissemination of verification reports to designated campus coordinators and stakeholders;
• Completing data verification and corrective action set by Home Office internal audit results; 
• Assisting Special Program Managers with filing of required documents in appropriate folders; 
• Serving as a liaison between campus personnel and Home Office regarding student information;
• Assisting the Director of Campus Operations with creation of student schedules and dispersion of transcripts at time of enrollment;
• Entering and maintaining personalized graduation plans (PGPs), endorsements, credits by exam (CBE), end of course (EOC), and transfer credits in student information system and student cumulative folders;
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
• Compiling and maintaining complex records and reports involving a large number of unit records and a large volume of changes; 
• Assisting with coverage of front desk as needed, including warmly greeting and assisting all visitors, answering and processing all incoming calls in an efficient and rapid manner;  
• Additional duties as assigned.
  
  

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

MUST HAVES

• 1-3 years of business, operational, or data experience 
• Ability to analyze, develop, establish, and maintain efficient office workflow and administrative processes
• Ability to juggle multiple tasks and initiatives at once
• Ability to maintain the highest level of confidentiality
• Ability to exercise excellent judgment in decision-making
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to juggle multiple tasks and initiatives at once
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional
  
  

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!”

THE PERKS

• Compensation – This position is a non-exempt, hourly position; offers commensurate with experience.
• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20 hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
• Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
• Paid Time Off – Employees working 20 hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
  
  

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.