Manager of School Projects - Elementary

Description

Job Description

POSITION: Manager of School Projects - Elementary

REPORTS TO: Director of School Projects

POSITION TYPE: 12-month

START DATE: Immediate

COMPENSATION: $60,818 - $72,981, Home Office Grade 5

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some Quick Stats About Us

• 21,000 Students
• 2,400 Team Members
• 16 Secondary Campuses
• 11 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report
  
  

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE OPPORTUNITY

YES Prep needs a dynamic Manager- Vendor, Purchasing, and Project Logistics with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.

To put it simply, you will manage program vendor relationships, purchasing, and projects to ensuring seamless implementation across our campuses to support academic achievement in our schools.

THE ROLE

Responsibilities

When you join the YES Prep team as the Manager of School Projects - Elementary some of the work and responsibilities will include:

Vendor, Procurement & Budget Support

• Managing all purchasing and procurement processes for the Elementary Academics and Special Populations teams;
• Leading end-to-end vendor management, including selection, contracting, onboarding, and performance monitoring;
• Creating and tracking requisitions, purchase orders, invoices, and payments;
• Monitoring budgets with team leaders to align purchasing with funding allocations;
• Maintaining systems to track orders, inventory, and vendor deliverables;
• Maintaining and monitor contract renewal cycles and initiate RFPs as necessary;
• Supporting MD of Special Populations with processing of contracted services in alignment with finance guidelines;
• Processing and receiving invoices as a result of translation services from Disciplinary Hearings
  
  

Project Management & Cross-Functional Coordination

• Leading and managing high-priority projects for Elementary Academics and Special Populations;
• Completing ad-hoc projects, data analysis, and operational requests;
• Building and maintaining logistical systems supporting cross-functional work;
• Developing surveys and automated workflows;
• Participating in working groups across Academics, Schools, and Home Office teams.
  
  

Event Planning & Execution

• Leading planning and execution of Elementary Content Day, which includes site logistics, coordination of room assignments, and communication.
• Managing logistics for Elementary Academics and Special Populations events, including but not limited to Bilingual Saturdays.
• Supporting system-wide events such as School Huddles and Leadership Summit,
  
  

Communication & Information Management

• Developing and maintaining communication structures for Elementary teams and campuses;
• Providing updates on purchasing timelines, vendor information, and project status;
• Maintaining communication with vendors and internal stakeholders;
• Collaborating with Secondary Manager on system-wide communications (One System, One Mission);
• Collaborating with Communications & Marketing as needed.
  
  

Operational Systems, Data Tracking & Logistics

• Supporting OKR tracking for Elementary Academics and Special Populations;
• Maintaining systems for purchasing, vendor, and logistics tracking;
• Supporting inventory coordination;
• Scheduling and tracking logistics for the disciplinary hearing process.
  
  

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:

THE MUST HAVES

• Bachelor’s degree from an accredited four-year educational institution
• Proven ability to manage projects and learn and utilize technological skills
• Experience following operational and financial processes
• Ability to work outside of normal hours and on some weekends to support users of the vendor product or service
• Ability to troubleshoot and communicate product challenges to find a viable solution
• Excellent written and oral communication skills
• Detail-oriented and self-directed
• Evidence of proficient use of Office 365 suite of applications
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• A dedication to learn, grow, and develop as a professional
  
  

THE MUST HAVE BELIEFS

• Belief in and commitment to the mission and core values of YES Prep Public Schools
• Desire to disrupt systemic status quos in education
• Willingness to go above and beyond to disrupt said status quos
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results
• Conviction that high expectations high accountability = high performance and high growth
  
  

THE NICE TO HAVES

• 2 years of vendor management experience
• 2 year of experience in PK-12 education
• Proven ability to juggle multiple tasks and initiatives at once
  
  

THE PERKS

• Compensation – This position is an exempt, salaried position; offers commensurate with experience.
• Health and Supplemental Insurance – A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20 hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
• Retirement Plans – Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.
• Paid Time Off – Employees working 20 hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
  
  

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.