25-26 Executive Coordinator - Schools

Description

Job Description

POSITION: Executive Coordinator - Schools

REPORTS TO: Chief Schools Officer

POSITION TYPE: 12-month

START DATE: Immediate

COMPENSATION: $54,911 - $65,894, Home Office Grade 4

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some Quick Stats About Us

• 21,000 Students
• 2,400 Team Members
• 16 Secondary Campuses
• 11 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report
  
  

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population.

THE OPPORTUNITY

YES Prep needs a dynamic Executive Coordinator - Schools with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.

To put it simply, you will maximize the efficiency of the Chief Schools Officer and the Schools Team by providing high-level administrative and operational support.

THE ROLE

When you join the YES Prep team, some of the work and responsibilities will include:

• Managing the weekly and monthly calendar of the Chief Schools Officer (CSO) to assist with project management;
• Assisting in organizing the administration and logistics of the Schools Department;
• Leading and coordinating preparation efforts and Board and Committee meetings, including the Program Committee led by the CSO and Chief Talent Officer;
• Compiling and submitting monthly reimbursements for the CSO as needed;
• Securing travel arrangements for the CSO, including transportation, lodging, and trip itineraries;
• Being a first point of contact for the CSO regarding meetings, professional learning logistics, and communication around timelines and status updates;
• Completing independent research of historical documentation, processes, etc. to lead planning efforts;
• Building individual and team processes for logistical and operational success;
• Assisting with planning and coordination of team meetings and agendas, including creating effective presentations (PPT), taking useful minutes, researching and proposing agenda items, etc.;
• Overseeing and managing a variety of high priority projects as assigned;
• Collaborating with appropriate cross-functional team members to support internal communication efforts;
• Owning and project managing internal marketing and communications campaigns for the team as needed;
• Assisting with analyzing and preparing reports using Excel and other tools;
• Additional duties as assigned.
  
  

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:

THE MUST HAVES

• Bachelor’s Degree from an accredited institution OR equivalent experience
• 2 years of experience in an administrative or operations role
• A record of achievement and accuracy in previous work
• Ability to work outside of normal hours and on weekends
• Openness to giving and receiving frequent feedback
• Demonstrated ability to work on a team
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• Frequent prolonged and irregular hours of duty, including evenings and weekends
• A dedication to learn, grow, and develop as a professional
  
  

THE MUST HAVE BELIEFS

• Belief in and commitment to the mission and core values of YES Prep Public Schools
• Desire to disrupt systemic status quos in education
• Willingness to go above and beyond to disrupt said status quos
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results
• Conviction that high expectations high accountability = high performance and high growth
  
  

THE NICE TO HAVES

• Experience in executive support
• Bilingual – Spanish or other language
  
  

THE PERKS

• Compensation – This position is an exempt, salaried position; offers commensurate with experience.
• Health and Supplemental Insurance – A $0 monthly medical option or a $24 monthly option that includes $50 YES Prep Paid Health Savings Account contribution, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20 hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
• Retirement Plans – Participation in Teacher Retirement System of Texas and an optional 457b Retirement Plan.
• Paid Time Off – Employees working 20 hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.
• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
• Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place To Work in 2018, 2019, 2021 and 2025. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
  
  

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.