What are the responsibilities and job description for the Executive Assistant to the CEO position at Yellow Letter HQ?
Job Title: Executive Assistant / Project Manager (Execution Lead)
Company: Yellow Letter HQ
Location: [On-site / Hybrid]
Salary: $72,000 per year
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About Us:
Yellow Letter HQ is a fast-growing direct mail company serving real estate investors nationwide. We specialize in high-quality campaign execution, helping our clients scale their marketing through efficient, reliable, and results-driven processes.
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About the Role:
We are looking for a highly organized and proactive Executive Assistant / Project Manager to support leadership and ensure projects across the company are executed efficiently and on time.
This is not a traditional assistant role. This person will act as the central driver of execution—tracking projects, coordinating across departments, and ensuring nothing falls through the cracks.
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Key Responsibilities:
- Manage and track projects across Sales, Operations, Production, Finance, and Development
- Ensure all tasks are clearly assigned, prioritized, and completed on time
- Follow up with team members to maintain accountability and prevent delays
- Coordinate communication and workflow between departments
- Support leadership in executing key initiatives and priorities
- Maintain and improve internal systems (GHL pipelines, workflows, task tracking)
- Identify bottlenecks and implement solutions
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What Success Looks Like:
- Projects are completed on time with clear visibility
- Team members are accountable to deadlines
- Communication across departments is smooth and efficient
- Leadership is able to focus on growth, not task management
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Qualifications:
- Strong organizational and project management skills
- Excellent communication and follow-up ability
- Comfortable managing multiple priorities at once
- Confident holding others accountable in a professional way
- Problem-solver with a proactive mindset
- Experience with CRM or project management tools preferred (GoHighLevel is a plus)
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Why Join Us:
- High-impact role with direct access to leadership
- Opportunity to help build and improve systems across the company
- Fast-paced environment with room for growth
- Be a key player in scaling a growing business
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How to Apply:
Please submit your resume along with a brief note explaining why you’d be a strong fit for this role.
We’re looking for someone who takes ownership, follows through, and thrives in a fast-moving environment.
Job Type: Full-time
Pay: From $72,000.00 per year
Benefits:
- 401(k)
- Paid time off
Application Question(s):
- If you were given 10 active projects with unclear priorities, what steps would you take in the first 24 hours to get organized and move things forward?
- This is a fast-paced environment with shifting priorities. How do you stay organized and adapt when things change quickly?
- How do you ensure clear communication between different teams or departments?
Language:
- Spanish (Required)
Ability to Commute:
- Chula Vista, CA 91910 (Required)
Willingness to travel:
- 25% (Preferred)
Work Location: Hybrid remote in Chula Vista, CA 91910
Salary : $72,000