What are the responsibilities and job description for the Legal Assistant I - Public Defender (Prescott) position at Yavapai County?
Role
The Public Defender’s Office has a rewarding opportunity for a legal assistant supporting our attorneys in case preparation at the Prescott office. The ideal candidate will be experienced in a legal environment charged with attorney-delegated legal assistant duties.
The County Public Defender’s Office has developed its own department mission and core values. We at the Public Defender’s Office strive to ensure access to justice for all people.
OUR WHY
We ensure access to justice for all people.
OUR POV
We live our why by being diligent, fearless, and principled in our pursuit of justice.
OUR NON-NEGOTIABLE VALUES
Dedication
We show up well-prepared and are committed to our why.
Courageousness
We are bold, creative, and accessible every day.
Honorable
We are honest, authentic, and trustworthy in our actions.
Major Duties, Responsibilities
- Formats, types, and prepares legal documents, correspondence, and memoranda from drafts and instructions.
- Files legal documents with courts and other appropriate entities, obtaining necessary hearing dates.
- Maintains attorney calendars by scheduling court appearances, meetings, and deadlines.
- Assists clients, courts, and the general public via telephone and in person, providing information and support.
- Processes, copies, scans, and logs incoming and outgoing case documents.
- Assists attorneys with trial and court preparation by organizing documents, evidence, and exhibits.
- Reviews documents for completeness and accuracy, analyzing as needed to determine next steps in case management.
- Maintains accurate case data and compiles information for statistical reports.
- E-files legal documents through electronic case management and filing systems.
- Performs other job-related duties as assigned.
Minimum Qualifications
Education:
Associate’s degree in criminal justice, or related field.
Experience:
A minimum of two (2) years of general office, legal secretary, or administrative support experience. An equivalent combination of directly related work experience and
education may substitute for the degree on a year-per-year basis.
Additional Requirements:
Must possess a valid Arizona driver’s license.
Other Skills
Knowledge of:
- Legal terminology, legal forms, and document preparation.
- Pertinent legal databases and rules of criminal procedure.
- Clerical and office practices and procedures. Business English, spelling, grammar, punctuation, and composition.
- Research techniques and report writing.
- Current Microsoft Office software. Filing and recordkeeping systems.
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- Providing excellent customer service.
- Communicating effectively verbally and in writing both face-to-face and by telephone.
- Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organizing work, paying attention to detail, and prioritizing tasks.
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- Maintain confidentiality and exercise discretion in handling sensitive information.
- Prepare accurate and thorough legal documents and correspondence.
- Multitask and prioritize work independently under general supervision.
- Answer inquiries and provide information clearly and professionally.
- Maintain security and adhere to office policies and procedures.
- Develop effective working relationships with associates, other departments, external agencies, and the public.
- Keep management informed of key operational issues.
- Remain current with knowledge required to perform assigned duties. Act with courtesy, tact, and diplomacy.
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The work environment is associated with an office setting. The work area is adequately lit, heated or cooled and ventilated.
Physical Requirements
Ability to sit or stand for extended periods. Sufficient vision to read printed materials and computer screens and adequate hearing and speech ability to communicate effectively in person and by telephone. Capable of frequent repetitive movements of arms, fingers, and wrists, and the ability to lift up to 30 pounds.
Additional Job Information
FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No
Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
- 10 Paid Holidays Per Year
- Annual Leave
- Employee Assistance Program (EAP)
- Health Care Insurance – Medical, Dental, Vision
- Life Insurance
- Long-Term & Short-Term Disability
- Retirement Plans
- Sick Leave
- Tuition Reimbursement Program
ELECTIVE COVERAGE
- 457 Deferred Compensation Program
- Dependent Health Care Insurance - Medical, Dental, Vision
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Short-Term Disability
- Supplemental Life (for employees & dependents)
PLEASE NOTE
- Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
- Part-Time employees have limited benefits available.
- Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Salary : $22 - $34