Security and Facilities Coordinator

The Facilities Coordinator is responsible for managing multiple functions of building operations and maintenance for a facility and the needs of building employees. This role manages and provides employee ID badges and all related services.

• Supports facility in maintaining daily operational functions.
• Maintains daily routine functions to include work orders, contractor monitoring, inspections, resolving facility related issues, lending support as required to other business groups.
• Interacts with both contracted vendors and facility management and occupants.
• Works independently and supervises projects, company events and facility related program launches.
• Conducts weekly /monthly facility tours and inspections to identify potential issues and ensures all mechanical systems are functioning properly. Reports malfunctions and assists in scheduling repairs as required.
• Maintains all compliances codes, provides input for monthly reports.
• Maintains facility recycling programs, shredding operations, copier paper distribution.
• Performs light maintenance duties.
• Works with business unit in assessing seating and layout needs.
• Performs weekly/monthly safety inspections. Assists vendor with Fire Tests.
• Provide technical support to fire and security technicians who are at the sites and putting systems in bypass/test mode.
• Add, terminate, modify and audit badge access as requested/needed.
• Manage the Centralized Badge Services outlook email “In box” requests daily. Turnaround is expected to be completed/mailed out within 24 hours.
• Become proficient with badging software and system including but not limited to cleaning, replacement parts, and basic troubleshooting.
• Ensure ordering of badge supplies, general purchase order support for Novi facilities orders, supply management ordering (coordinate with other office buildings).
• Position requires significant internal customer communication with HR and all information is held confidential, i.e. badge shut off’s, reports etc.
• Support HR with facilities related items including but not limited to collecting and issuing IT equipment and badges as needed.
• Monitor security cameras and other cameras as needed.
• Utilize guest access system, Envoy or other.
• Act as backup support for internal meal service system.
• Manage front desk operations, acting as first point of contact for employees, tenants, guests, and vendors.
• Ensure proper security measures are maintained during business hours by following established visitor registration procedures.
• Sign for deliveries and coordinate employee pick-up.
• Collect and distribute payroll, benefits and finance related mail.
• Maintain and order proper inventory of office and FedEx supplies
• Purchase order support for Novi facilities needs.

Education:

Some College: Area of Study; Bachelors degree in Business Administration or related discipline preferred. *Equivalent work experience may also be considered

Required Qualifications:

• 1 -3 Minimum Years of Experience in similar role with a focus in facilities management and/or facilities security.
• Must be able and willing to travel and work at customer sites, including industrial manufacturing plants which might require climbing, lifting, or working in confined spaces.
• Ability to learn new tasks quickly
• Computer proficient (Word, Excel, typing)
• Office Equipment proficient (Fax, Scanner, copier, printers etc.)
• High communications skills, both written and verbal
• Ability to comprehend and retain technical knowledge
• High level of concentration skills, multitasking abilities and quality assurance