What are the responsibilities and job description for the Executive Administrative Assistant to Senior VP position at Yamaha Motor?
Yamaha Motor Corporation, USA is seeking an Executive Administrative Assistant to provide high‑level, trusted support to a Senior Vice President. This role is a critical partner to the SVP and leadership team, helping drive focus, efficiency, and alignment across a complex and fast‑moving business. The ideal candidate is proactive, highly organized, and comfortable operating at the executive level—balancing discretion, sound judgment, and a strong service mindset while supporting business priorities that move Yamaha forward.
- Serve as the primary administrative partner to the Senior Vice President, proactively managing a highly complex calendar and anticipating needs.
- Coordinate domestic and international travel, including logistics, itineraries, and expense management.
- Act as a trusted gatekeeper, prioritizing requests and ensuring the SVP’s time is focused on the most impactful work.
Business & Operational Support
- Prepare, organize, and maintain executive‑level correspondence
- Track action items and follow‑ups to support accountability and execution across leadership teams.
Communication & Relationship Management
- Serve as a key point of contact between the SVP and internal leaders and executives, and external partners and customers
- Draft and edit executive communications with clarity, professionalism, and attention to detail.
- Build strong working relationships across the organization to support collaboration and information flow.
Judgment, Confidentiality & Continuous Improvement
- Handle sensitive and confidential information with discretion and integrity.
- Exercise sound judgment and independence in managing administrative and operational matters.
- Identify opportunities to improve executive workflows, administrative processes, and overall efficiency.
Special Projects, Additional Responsibilities
- Support executive initiatives and special projects that advance business priorities and Yamaha’s long‑term goals.
- Support the Marine team with other duties as required
What You Need To Be Successful:
- High School Diploma or GED equivalent
- 7 years providing executive-level administrative support to senior leaders (VP, SVP, or C-Suite)
- Proficient in Microsoft Office applications (Word, Excel, Outlook, Powerpoint); comfortable learning new tools
- Exceptional customer service skills and customer service mindset
- Strong written and verbal communication skills with executive presence
- High level of professionalism, discretion, and emotional intelligence
- Demonstrated commitment to delivering excellent customer service
- Ability to manage multiple priorities across multi-entity organizations
- Ability to work independently, anticipate needs, and take initiative
Don't meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms, as such we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!
What's in it for you:
- 401(k) and Profit Sharing
- Fertility Benefits
- 37.5 hour work-week
- Medical, Dental, Vision
- Life and AD&D Insurance
- Wellness Program
- Short-Term Disability Coverage (for hourly roles)
- Long-Term Disability
- Student Debt Repayment Benefits
- Ability to borrow Yamaha product
Reports to: Senior Vice President
Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.