HVAC Project Manager

In this role, the HVAC Project Manager oversees the full lifecycle of HVAC projects – from initial proposal to final delivery – ensuring on-time, on-budget, and high-quality outcomes. This role drives client satisfaction, manages trusting relationships, develops project estimates, coordinates internal and subcontractor teams, and ensures adherence to Yale’s safety and performance standards. Key responsibilities include:

Sales & Business Development

• Drive business growth through proactive outreach, networking, and relationship-building with commercial and industrial clients.
• Prepare and deliver proposals, estimates, and presentations for HVAC projects, including system design and equipment selection.
• Negotiate contracts, pricing, and service agreements to secure project commitments.
• Identify customer needs to propose customized HVAC solutions that align with budgets and timelines.

Project Management

• Lead projects from sale through completion, ensuring scope, schedule, and budget alignment.
• Develop detailed project plans and track progress through milestones.
• Coordinate with engineers, installers, subcontractors, and other stakeholders to ensure seamless execution.
• Manage documentation – contracts, change orders, budgets, and project reports.
• Ensure compliance with local, state, and federal regulations, safety standards, and building codes.

Customer Relationship Management

• Maintain long-term client relationships to drive repeat business and referrals.
• Provide post-installation support and ensure customer satisfaction.
• Identify opportunities for value-added services or system upgrades.

Team Collaboration & Leadership

• Partner with engineers, service technicians, millwrights and admin staff to ensure alignment and quality.
• Mentor junior staff and share technical and sales best practices.
• Stay current on HVAC technologies and trends through ongoing professional development.

Requirements

Qualifications

• 3-5 years’ experience in HVAC sales, project management, or related mechanical contracting field.
• Bachelor’s degree in engineering, HVAC design, or related field (or relevant experience) is preferred.
• Certifications are a plus – e.g., P.E., E.I.T., HVAC certifications.
• Proven success managing HVAC projects from start to finish.
• Knowledge of HVAC design, installation, and mechanical systems, including airside, chilled water, steam and heating systems.
• Familiarity with project management tools and CRM platforms.
• Strong organizational, time management, and communication skills.
• Ability to work under pressure and manage multiple priorities.
• Professional, respectful presence on the phone, via electronic communications, and physically in the office.
• Must pass a criminal history background check.

Physical & Mental Demands

This role requires regular mobility. While performing the duties of the job, you may need the:

• Ability to sit for extended periods of time working at a computer or handling dispatch communications.
• Ability to talk, hear, and communicate clearly.
• Ability to work in a fast-paced environment, managing multiple priorities simultaneously.
• Frequent use of hands and fingers to type, handle paperwork, operate office equipment, and use a telephone.
• Capacity for critical thinking and decision-making under time-sensitive conditions.
• Ability to maintain composure and professionalism when handling urgent service requests or challenging situations.
• Occasionally stand, stoop, walk kneel, crouch, or crawl.
• Reach and use hands to handle, carry and utilize tools or materials.
• Use close vision and adjust focus as needed.

Reasonable accommodation will be made to enable individuals with disabilities to perform essential functions.

Salary & Benefits

This is a salaried, exempt role, paying at an annual gross range between $100K - $115K, depending on experience, plus a commission & bonus program. Also, we offer a comprehensive benefits package, including medical, dental, vision, ancillary programs, such as life and disability, an employer-matched 401K, ongoing training and safety programs.

Why Join Yale?

Since 1939, Yale Mechanical has built a reputation for delivering exceptional mechanical contracting services across the Twin Cities – handing HVAC, plumbing, industrial, millwright, docks & doors, and more. Joining Yale, you’ll be part of a supportive, hands-on crew that values you. We foster a work environment built on collaboration, respect and trust, where technicians and support staff lean on one another to get the job done. We believe in investing in our people – giving you opportunities to grow, stay sharp, and build a long career with us, not just a job.