Office Manager

Yakima Covenant Church

Office Manager Job Description

Why We Exist:

To welcome and nurture all people as we bring Jesus to others so that God can change the course of lives.

Description:

The office manager position is responsible for the overall management of office activities, including directing and coordinating office services and related activities. This is a full-time position, with year-round responsibilities for overseeing and optimizing the activities of the Yakima Covenant Church office. This position is responsible for the training, recruitment, and administration of office volunteers and any paid office staff. Responsibilities include a wide variety of administrative duties to provide an efficient and inviting environment at YCC.

Responsibilities:

1. Coordination of communications:

• Assists in the development, implementation, and maintenance of a communication strategy including all printed and electronic materials: bulletins, all-church email communications, letters, reports, website, master calendar, etc. ensuring accuracy and timeliness.

2. Management of office and records maintenance:

• Under the Head of Staff and Council’s direction, oversee the management and maintenance of all official records and files of the congregation (meeting minutes, church records, including legal documents, tax matters, contracts, major purchases, service agreements, warrantees, property & auto insurance, etc.)
• Enlisting office volunteers as necessary, performs and oversees administrative support to pastors and ministry staff.
• Understand the operation of and overseeing the maintenance of office and computer equipment (including internet, server and firewall).
• Create and maintain membership and attendance records, and church directories, once the mechanism to collect the associated data is in place.

3. Administrative support:

• Help Head of Staff, Council and Ministry Teams accomplish their goals and assisting them with confidential, professional support in the church office.
• In coordination with the Church Treasurer and the Bookkeeper, the Office Manager will have a working knowledge of the financial records and changes in existing policies under consultation with the finance committee and/or Council, as appropriate.
• Finance: Financial report distribution, deposits, charitable contribution records, and communication of any necessary information to bookkeeper. Ensure checks are signed and distributed. Attend finance meetings and take minutes.
• Council: Take notes for Exec and Council Meetings. Prepare agenda and email agenda and minutes to Council members.
• Organization of all personnel records, leave requests and time off records.
• Preschool: create and maintain statements each school year for each class, payment tracking, and provide administrative support as needed.

Education and Experience:

· Associate degree or equivalent business education/experience.

· Must have five years’ experience working in an office setting.

· Bilingual helpful.

Required Skills:

· Present a professional, calm, and welcoming presence.

· Maintains a high degree of confidentiality.

· Demonstrate an ability to make sound decisions and take independent action.

· Excellent inter-personal communication skills.

· Strong organizational and time management skills.

· Ability to establish and maintain good interpersonal relationships with congregants, volunteers and staff.

· Good understanding of computer programs (Word, Excel, Outlook, other applicable software).

· Flexible schedule to accommodate varying church needs.

Pay: From $47,000.00 per year

Benefits:

• 401(k)
• Paid time off

Application Question(s):

• Do you have experience in office management including using communication skills across multiple platforms?

Education:

• Associate (Required)

Experience:

• office management: 5 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $47,000