What are the responsibilities and job description for the HR Coordinator position at Xytex?
At Xytex, we’re dedicated to advancing reproductive health and helping individuals and families achieve their dreams of parenthood. Our work is built on compassion, integrity, and professionalism — and we’re looking for an HR Coordinator who shares those values. This role supports our people and operations by ensuring our HR processes run smoothly, accurately, and with the care our mission deserves.
Key Responsibilities
Onboarding & Offboarding
- Prepare offer letters, coordinate background checks, and process new hire documentation.
- Schedule and facilitate new employee orientations to ensure a positive start for every team member.
- Oversee offboarding activities, including exit interviews and final documentation.
Employee Records & HRIS Management
- Maintain accurate, up-to-date, and confidential employee records in the HRIS and personnel files.
- Ensure data accuracy, security, and compliance with internal policies and employment regulations.
Recruitment Support
- Assist with the full recruitment cycle, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates.
- Help deliver a seamless and professional candidate experience aligned with our values.
Benefits & Payroll Administration
- Support benefits administration, including enrollments, changes, and employee inquiries related to health insurance, 401(k), and other programs.
- Process bi-weekly payroll accurately and on time through Rippling, partnering with the Finance team to ensure consistency and accuracy.
Employee Engagement & Culture
- Assist with employee engagement initiatives, company events, and recognition programs that build community and morale.
- Promote understanding of our Employee Stock Ownership Plan (ESOP) and help coordinate ESOP-related communications and events.
Compliance & HR Administration
- Support compliance with all employment laws, regulations, and company policies.
- Prepare HR reports, documentation, and correspondence as needed.
- Assist with HR audits and maintain required records.
Special Projects & Accounting Support
- Contribute to HR and organizational improvement projects, such as updating policies or implementing new HR tools.
- Assist the Accounting team with basic data entry and reconciliation tasks when needed.
Qualifications
- Solid understanding of HR principles, practices, and employment regulations.
- Proficient in Microsoft Office Suite and HRIS systems (experience with Rippling a plus).
- Excellent communication, interpersonal, and organizational skills.
- Strong attention to detail and ability to manage multiple priorities effectively.
- Discretion in handling confidential and sensitive information.
- Works well independently and collaboratively.
- SHRM-CP or PHR certification preferred.
- Bachelor's degree required.