What are the responsibilities and job description for the Proposal Manager position at XLA?
XLA is currently seeking a Proposal Manager.
Role Summary
The Proposal Manager leads the end-to-end proposal lifecycle, ensuring compliant, compelling, and on-time submissions to federal agencies. This role requires mastery of Shipley level 5 skills, as well as strong coordination across proposal, SMEs, pricing, and operations.
Responsibilities
XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere.
We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.
We are proud to be an EEO/VETERAN EMPLOYER.
All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category
Role Summary
The Proposal Manager leads the end-to-end proposal lifecycle, ensuring compliant, compelling, and on-time submissions to federal agencies. This role requires mastery of Shipley level 5 skills, as well as strong coordination across proposal, SMEs, pricing, and operations.
Responsibilities
- Manage full proposal lifecycle: outline, compliance matrix, schedule, color team reviews (Pink, Red, Gold), final production.
- Interpret solicitation requirements (FAR/DFARS, Section L/M, evaluation factors) and translate into clear instructions for contributors.
- Lead kickoff meetings and establish proposal calendars, milestones, and deliverables.
- Draft and edit technical, management, and past performance narratives in collaboration with SMEs.
- Coordinate with pricers to integrate cost/price volumes with technical/management approaches.
- Maintain proposal knowledge base (templates, boilerplate, graphics, past performance library).
- Oversee formatting, graphics, production, and electronic submissions in SAM, eBuy, PIEE, etc.
- Mentor and manage proposal coordinators, writers, and surge consultants.
- 5 years of experience managing federal proposals (DoD, Civilian, Health, State/Local).
- Deep familiarity with FAR Part 15 and federal acquisition lifecycle.
- Strong writing and editing skills; able to turn SME input into polished, compliant text.
- Experience running multiple concurrent bids under tight deadlines.
- Proficiency with proposal tools (SharePoint, GovWin, HigherGov, CaptureExec, Adobe, MS Office Suite).
- APMP certification preferred (Foundation or higher).
XLA is committed to the full inclusion of all qualified individuals and is an equal opportunity employer committed to supporting equality and integrity in the workplace, professional development and education, and an entrepreneurial atmosphere.
We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com. For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.
We are proud to be an EEO/VETERAN EMPLOYER.
All qualified applicants will receive consideration for employment without regard to their protected veteran or disabled status and will not be discriminated against for self-identifying with either category