What are the responsibilities and job description for the Temp AP Specialist position at XL Parts & The Parts House Open Positions?
Temporary AP Specialist
Reporting To: AP Manager
Direct Reports: No
Status: 1099 Contractor
Division: Finance
Job Purpose:
We are seeking an experienced Accounts, Payable Specialist with experience in high volume invoice processing. In this role, you will be responsible for the day-to-day processing of invoices, and debit memos as issued by the vendors for products and services purchased. This is a 1099 Contractor/Temporary position that is open ended with no anticipated end date.
Key Job Responsibilities:
- Develop & maintain reports for supporting finance operations (Rebates, Co-Op, In-Transit)
- Account reconciliations – both Vendor accounts and General Ledger accounts
- Back-up support for check processing
- Day-to-Day processing of invoices, and debit memos as issued by the vendors for product and services purchased.
- Validation of an authorized purchase with purchase order and/or authorized signature, review of costs, and quantities ordered vs. received vs. invoiced.
- Filing shortage and cost variance claims with vendors
- Following up with vendors on credits (debit memos) due to the company.
- Tracking invoices through the authorization process through payment
- Work with auditors for obtaining the proper documentation needed for review
Requirements:
- High School and or Associate Degree
- Proficient with Excel and Microsoft Office tools
- Minimum of 2 years of accounting experience
- Need excellent written and verbal communication
- Strong understanding of accounting theory
- Highly detail-oriented and organized in work
- Ability to meet assigned deadlines
Environmental/Occupational Health and Physical Requirements:
Typical 9-hour day to include reaching, standing, walking, kneeling, lifting and carrying. To perform the duties of this job the employee must be capable of working in a fast-paced environment. The heavy lifting of 50lbs or more may be required.
XL Parts and The Parts House (TPH) a Marubeni Group is an Equal Opportunity Employer. All employment is contingent upon a successful background check and drug screen that meets the Company’s guidelines for employment.