Accounts Payable Manager

Position Summary: Build Your Future with a Company That Builds the Bay Area XLI, the parent company of XL Construction, Bradley Concrete, Arrow Rental and Supply, and Elevated Construction Services, is seeking a seasoned and driven Accounts Payable Manager to join our Finance team in Milpitas, CA. This is more than just a back-office role—you’ll be a key player in ensuring the financial integrity of our dynamic, multi-entity construction group. From overseeing complex subcontractor payments to ensuring lien law compliance, you’ll lead a small and but high-performing AP team that supports major projects across Northern California. If you bring construction finance experience, thrive on operational excellence, and want to grow with an industry leader, this is the opportunity for you. Key Responsibilities: Team Leadership & Oversight Manage and mentor a team of AP specialists, ensuring accurate and timely invoice processing, subcontractor payments, and compliance. Foster a collaborative and high-accountability team culture aligned with company values. Operational Management Oversee weekly subcontractor and vendor payment runs and ensure alignment with contract terms. Review and resolve discrepancies in subcontractor statements and manage supplier communications. Monitor and record lien waivers, preliminary notices, and supplier releases. Compliance & Controls Ensure compliance with construction lien laws and tax regulations. Review and manage monthly sales tax accruals and reporting. Lead reconciliation of General Ledger accounts associated with payables and company credit cards (e.g., Concur). Technology & Reporting Maintain and improve AP-related systems including Viewpoint and Concur. Generate, review, and present AP aging reports and other financial dashboards to senior leadership. Manage and update the online payment schedule and drive process improvements. Cross-Functional Collaboration Collaborate with Project Managers, Procurement, and Legal on subcontractor compliance and payment issues. Support month-end and year-end close activities in coordination with the accounting team. Qualifications: 7+ years of progressive AP experience, with 3+ years in a management or supervisory role. Construction industry experience is required; strong knowledge of lien laws and subcontractor compliance. Bachelor’s degree in Accounting, Finance, or related field preferred. Experience with ERP systems such as Viewpoint and expense platforms like Concur highly desirable. Proficient in Microsoft Office (Excel, Word, Outlook). Strong organizational, communication, and problem-solving skills. Core Competencies: XLI Stewardship – Uphold organizational values and ensure financial integrity. Managerial Courage – Address difficult issues directly and constructively. Bridge Builder – Foster collaboration across departments and functions. People Developer – Coach and grow team members effectively. Business Acumen – Understand and align with construction operations and project cycles. Strategic Edge – Propose and lead initiatives that improve operational efficiency. In accordance with California law, XL Construction is committed to providing a reasonable and good faith salary range for this position. The base salary range for the Accounts Payable Manager role is $95,000 to $119,000 annually, depending on experience, qualifications, internal equity, and market conditions. This role may also be eligible for an annual performance bonus and company benefits.