What are the responsibilities and job description for the Record Management Specialist - TS/SCI CI Poly position at Xcelerate Solutions?
Description
Record Management Specialist- TS/SCI with CI Poly
Xcelerate Solutions is currently seeking a Record Management Specialist. As a Record Management Specialist to oversee and support Record & Information Management (RIM), Compliance & Audit Support, and Property Management Accountability. Come join our award-winning organization and work with some of the most talented and brightest minds in the GovCon industry.
Location:
Bethesda, MD
Clearance:
TS/SCI with CI Poly
Responsibilities:
Records & Information Management (RIM)
- Lifecycle Management: Track and manage records storage, archive, and disposition services, enabling strict accountability of all records from creation to final disposition.
- Records Control Schedule (RCS): Maintain and manage the Agency Program File Index, and Program Closeout Documents, ensuring strict configuration and version control.
- File Structure & Migration: Assist with the maintenance and management of file structure. Lead and maintain the migration of records and file structures from legacy systems to modernized structure.
Compliance & Audit Support
- Audit Readiness: Support the management of records and documents to ensure total compliance with audit requirements, including the organization, maintenance, and retrieval of documentation. Maintain and execute routine audits of compliance against file structure.
- FOIA Management: Document, track, and process Freedom of Information Act (FOIA) requests, performing comprehensive document searches when applicable
- Advisory Services: Advise staff on records management best practices, retention policies, and compliance standards. Track and document Standard Operating Procedures (SOPs).
Property Management & Accountability
- Asset Tracking: Track and account for all program and seedling property purchases utilizing designated Management tools.
- Record Verification: Review and verify accountable property management records to ensure complete accuracy and compliance with federal regulations
System Maintenance & Disposition: Maintain and track property functionality within internal tools. Facilitate and track the disposition of property and respond to property data calls.
Minimum Requirement:
- Bachelor's degree in Library Science, Information Management, Business Administration, or Records Management, PLUS five (5) years of combined experience in records control, property tracking, compliance audits, and Freedom of Information Act (FOIA) support or
- High School Diploma PLUS eight (8) years of combined experience in records control, property tracking, compliance audits, and Freedom of Information Act (FOIA) support.
Preferred Qualifications:
- Certifications: Certified Records Manager (CRM) credential or equivalent certification.
- Domain Expertise: Demonstrated IC-specific records management experience.