Administrative Assistant (contract)

Job Summary

An experienced administrative professional is needed to provide high-level operational support within the Base Capital Projects group of the Energy Supply organization. This role is essential in coordinating day-to-day project administration activities and supporting a dynamic team of engineers and construction professionals. The ideal candidate will be organized, detail-oriented, and adept at managing multiple systems and priorities simultaneously, ensuring that the team operates efficiently across various sites and capital initiatives.

Responsibilities

• Serve as the timekeeper for the team—manage and submit timesheets accurately using Workday.
• Monitor and process expense reports and travel coordination through SAP Concur.
• Support employee onboarding by coordinating with IT, HR, and other departments to ensure new hires have the tools and access needed.
• Create and manage SharePoint project sites to initiate automated workflows for new capital projects.
• Coordinate with other departmental administrators to ensure smooth communication and consistency across projects.
• Assist with scheduling, meeting coordination, and general administrative tasks for the Energy Supply Projects group.
• Maintain project documentation, reports, and records with accuracy and confidentiality.
• Support project kickoffs, construction team communications, and other group activities as needed.
  
  

Skills

• Proficiency with Workday, SAP Concur, and SharePoint is highly preferred.
• Strong command of Microsoft Office 365 (Excel, Outlook, Teams, Word, PowerPoint).
• Excellent organization, communication, and follow-up skills.
• Ability to handle multiple priorities and deadlines with minimal supervision.
• Strong attention to detail and proactive problem-solving.
  
  

Qualifications

• 5–7 years of administrative or project support experience, preferably in engineering, utilities, or construction environments.
  
  

This position offers an exciting opportunity to be part of a dynamic team that plays a crucial role in energy supply projects. With a hybrid work environment based in Minneapolis, MN, you will have the chance to contribute significantly while enjoying flexibility in your work setting. Join us in making a difference in the energy sector!

Pay Rate Range

Min Pay Rate Max Pay Rate Currency Unit 23 30 USD hourly