What are the responsibilities and job description for the School Office Manager position at Xavier University?
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School Office Manager
St. Peter Faber Academy is seeking a School Office Manager who will serve as the central point of coordination for the daily operations of the school office and provide administrative support to school leadership, staff, students, and families. This position is responsible for maintaining efficient office procedures, managing communication and records, supporting student enrollment and attendance processes, and ensuring a welcoming and professional environment for all visitors and stakeholders. The School Office Manager plays a vital role in supporting the overall mission and smooth functioning of the school through strong organizational skills, attention to detail, professionalism, and effective communication.
The School Office Manager will serve as the primary point of contact for students, families, staff, and visitors, answer and direct phone calls, emails, and other communications in a professional manner, maintain student records, attendance, enrollment, and other confidential documentation, assist with student registration and enrollment processes, coordinate schedules, appointments, meetings, and school calendars, support the Principal and administrative team with clerical and organizational tasks, manage purchasing processes, including ordering instructional materials, office supplies, and school equipment, process invoices, track expenditures, maintain financial records, and assist with budget-related documentation, coordinate with vendors and service providers regarding orders, billing, and account management, ensure compliance with school policies, procedures, and confidentiality requirements, monitor building access and maintain visitor sign-in procedures to support school safety, collaborate with faculty and staff to support the overall operations and mission of the school, and perform additional administrative duties as assigned by school leadership.
Interested candidates must have High School Diploma or equivalent. Associate or Bachelor’s Degree is preferred. At least 3 years in a similar role with comparable goals and responsibilities. Ability to adapt to a changing environment and handle multiple priorities. Excellent writing and analytical skills. Proficient in Microsoft Office, with aptitude to learn new software and systems.
Applications will be reviewed immediately and will be accepted until the position closes at the University’s discretion.
Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.
St. Peter Faber Academy is a Preschool-5th grade laboratory school that is connected to Xavier University. Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.
Benefits - Applies Only To Full-time Positions
Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:
School Office Manager
St. Peter Faber Academy is seeking a School Office Manager who will serve as the central point of coordination for the daily operations of the school office and provide administrative support to school leadership, staff, students, and families. This position is responsible for maintaining efficient office procedures, managing communication and records, supporting student enrollment and attendance processes, and ensuring a welcoming and professional environment for all visitors and stakeholders. The School Office Manager plays a vital role in supporting the overall mission and smooth functioning of the school through strong organizational skills, attention to detail, professionalism, and effective communication.
The School Office Manager will serve as the primary point of contact for students, families, staff, and visitors, answer and direct phone calls, emails, and other communications in a professional manner, maintain student records, attendance, enrollment, and other confidential documentation, assist with student registration and enrollment processes, coordinate schedules, appointments, meetings, and school calendars, support the Principal and administrative team with clerical and organizational tasks, manage purchasing processes, including ordering instructional materials, office supplies, and school equipment, process invoices, track expenditures, maintain financial records, and assist with budget-related documentation, coordinate with vendors and service providers regarding orders, billing, and account management, ensure compliance with school policies, procedures, and confidentiality requirements, monitor building access and maintain visitor sign-in procedures to support school safety, collaborate with faculty and staff to support the overall operations and mission of the school, and perform additional administrative duties as assigned by school leadership.
Interested candidates must have High School Diploma or equivalent. Associate or Bachelor’s Degree is preferred. At least 3 years in a similar role with comparable goals and responsibilities. Ability to adapt to a changing environment and handle multiple priorities. Excellent writing and analytical skills. Proficient in Microsoft Office, with aptitude to learn new software and systems.
Applications will be reviewed immediately and will be accepted until the position closes at the University’s discretion.
Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.
St. Peter Faber Academy is a Preschool-5th grade laboratory school that is connected to Xavier University. Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.
Benefits - Applies Only To Full-time Positions
Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:
- Comprehensive insurance plans including medical, dental, vision and prescription coverage.
- Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.
- Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
- Generous paid time off work options including vacation, sick leave and holidays.
- Tuition remission for employees and their eligible dependents.