What are the responsibilities and job description for the Office Assistant position at X-Ray Associates of New Mexico?
About Us
X-Ray Associates of New Mexico has been serving our community for over 70 years, providing high-quality imaging services and patient care. We are seeking a reliable, organized, and professional Office Assistant to join our Administration team. This role provides vital support to the Chief Operating Officer, HR Department, managers, and physicians.
What You’ll Do
As our Office Assistant, you’ll play a key role in keeping our administrative operations running smoothly:
- Answer and route incoming calls, greet visitors, and provide excellent customer service.
- Support the Executive Administrative Assistant, Medical Administrative Assistant, and COO with clerical tasks including document prep, filing, and meeting support.
- Book companywide travel arrangements.
- Manage mail and deliveries (incoming/outgoing), route physician correspondence, and maintain office supply inventory.
- Pick up and deliver food for meetings, run company errands and provide general administrative support as needed.
What We’re Looking For
- High school diploma or equivalent required.
- Minimum 3 years of administrative experience.
- Strong computer skills – Microsoft Office Suite (intermediate) and Adobe Acrobat.
- Typing skills (30–50 wpm).
- Knowledge of multi-line phone systems and office equipment troubleshooting.
- Excellent attention to detail and ability to manage multiple priorities with frequent interruptions.
- Professional communication skills for working with physicians, staff, vendors, and patients.
- Valid driver’s license with clean driving record, current insurance, and ability to travel to multiple locations.
Physical & Work Requirements
- Ability to lift up to 30 lbs. (mail, office supplies).
- Frequent walking, standing, filing, and handling office equipment.
- Must maintain confidentiality (HIPAA compliance) and handle sensitive information discreetly.
X-Ray Associates is EOE
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person