Fleet Coordinator

Position Overview

The Fleet & Office Administrative Assistant provides essential support to both fleet operations and general office functions. This role is responsible for maintaining organized recordkeeping systems, coordinating supplies and equipment, supporting preventative maintenance programs, and ensuring compliance documentation is accurate and up to date. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment while handling sensitive information.

Key Responsibilities

• Provide day-to-day administrative support to the fleet team and office staff.
• Maintain efficient digital and physical filing systems for fleet, compliance, and office records.
• Order and track office supplies, equipment, and company apparel.
• Assist with vehicle and equipment preventative maintenance initiatives, including scheduling and tracking services.
• Maintain accurate records to support DOT compliance and internal audit requirements.
• Input data across various fleet, vehicle, and equipment management systems.
• Create identification badges for new employees and contractors.
• Effectively multitask, prioritize tasks, and manage time to support multiple departments.
• Handle sensitive and confidential information with a high level of discretion.
• Collect data and prepare reports for management review.
• Perform additional tasks and special projects as assigned.

Qualifications

• Previous administrative or fleet support experience preferred but not required.
• Strong organizational and time-management skills.
• Proficiency with data entry and common software applications. 
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to work independently and collaboratively.