Office Manager

Working under the supervision of the Management staff, the full-time Office Manager oversees all office procedures and other tasks as assigned by the members of the Management Team.

Duties & Responsibilities:

• Oversee all aspects of general office coordination.
• Answer telephones and transfer to appropriate staff member.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Interact with staff, vendors and visitors.
• Interacts with individuals seeking employment and direct them to the proper channels.
• Code Accounts Payable and process it to the corporate office.
• Process timesheets and send to corporate.
• Examine work tickets for proper tally and add PO’s when required.
• Utilize QuickBooks for vehicle registrations and other miscellaneous items.
• Partner with HR to maintain office policies as necessary.
• Assist in the new hire process as well as terminations.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Sign for and distribute UPS/FedEx or similarly delivered packages.
• Perform general clerical duties to include, but not limited to, minor bookkeeping, copying, faxing, data entry, mailing and filing.
• Create and maintain interoffice correspondence.
• Keep paper products and office supplies stocked on a regular basis.
• May conduct research, compile data and prepare papers for consideration at the request of the Management Team.
• Administer drug and alcohol testing to employees when proper certification is present.
• Support staff in assigned project-based work.
• Other duties as assigned by Management team.