What are the responsibilities and job description for the Legal Assistant/Receptionist position at Wylie & Washburn, LLC?
Legal Assistant/Receptionist
We are seeking a dynamic and detail-oriented Legal Assistant/Receptionist to join our vibrant law firm. This role offers an exciting opportunity to support legal professionals. The ideal candidate will be the friendly first point of contact for clients and visitors, while also providing essential administrative support to ensure real estate transactions move smoothly toward closing. This paid position is perfect for someone eager to grow their legal administrative experience in a fast-paced, professional environment.
Key Responsibilities
Client Communication & Front Desk Support
- Answer and manage incoming phone calls, directing inquiries appropriately.
- Greet and assist walk-in clients and visitors in the office lobby.
- Respond to incoming emails from potential clients.
- Provide professional, courteous customer service to clients, agents, lenders, and vendors.
Administrative & Office Support
- Create and update office TV display screens greeting our scheduled clients.
- Manage and distribute incoming faxes to the appropriate team members.
- Check and manage the workflow lists to ensure files move efficiently to closing.
- Print closing packets and files for closing.
File Management & Transaction Support
- Ensure requested documents are received, organized, and entered into the file system.
- Track outstanding items needed to move files toward closing.
- Communicate with clients, agents, lenders, and other entities to obtain necessary documentation.
- Assist attorneys and paralegals in maintaining organized and complete closing files.
Qualifications
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Professional customer service demeanor
- Ability to manage multiple files and deadlines simultaneously
- Proficiency with email, document management systems, and office software
- Prior real estate or legal office experience preferred but not required
Pay: From $18.00 per hour
Benefits:
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
Work Location: In person
Salary : $18