Research Regulatory Specialist

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Examines, evaluates, and investigates conformity with the regulatory and billing aspects of industry and government sponsored clinical trials and investigator-initiated clinical research. This includes securing Institutional Review Board (IRB) approval and maintaining all records pertaining to IRB approval and oversight. Performs various duties, such as research, analysis and auditing in support of projects to assure compliance across all aspects of the research studies. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. Master's degree OR; Bachelor’s degree AND Three years of experience in regulatory and research patient billing aspects of industry and government sponsored clinical trials including IRB application submissions OR; Associate’s degree AND Five years of experience in regulatory and research patient billing aspects of industry and government sponsored clinical trials including IRB application submissions OR; High School Diploma or Equivalent AND Seven years of experience in regulatory and research patient billing aspects of industry and government sponsored clinical trials including IRB application submissions. PREFERRED QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. Obtain certification as a Research Professional through the Society of Clinical Research Associates (SoCRA) OR the Association of Clinical Research Professionals (ACRP) within two years of hire date preferred. CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. 1. Plans and writes materials required for IRB submissions. 2. Reviews submission-related documents from clinical research protocols to ensure consistency with institutional compliance guidelines. 3. Develops and prepares informed consent documents according to institutional guidelines. 4. Submits IRB applications to appropriate electronic systems. 5. Manages all aspects of Centers for Medicare & Medicaid Services (CMS) and private insurance submissions for all protocols as required per study. 5. Submits study protocol amendments to the IRB. 6. Assists with the submission of IND safety reports and adverse event reports to the IRB. 7. Manages all aspects of IRB submissions and communicates with IRB administration regarding new submissions and approved protocols. 8. Monitors, evaluates and improves regulatory and research patient billing submission tracking/control systems. 9. Works closely with the Patient Billing Department and acts as a liaison to ensure patient bills are allocated properly. 10. Works closely with the clinical research specialist in ensuring compliance with study schedule of events and follow-up visits. 11. Assists with scheduling patient follow-up appointments to meet study visit windows, tracking visits, and reporting any deviations to appropriate entities. 12. Submits appropriate documents to close or suspend study protocols. 13. Assists in networking opportunities, and continuing education. 14. Maintains knowledge of professional principles, legal and/or reporting requirements affecting area of responsibility, and adheres to industry and government standards. 15. Assists the clinical research specialist for professional development and to determine course of customer service. 16. Talks with investigators, coordinators, and sponsors by telephone or in-person. 17. Responds to questions regarding regulatory issues. 18. Gathers anecdotal and raw data, assesses situation or program information, considers options, proposes resolutions, creates reports and translates data to graphical media or code. 19. Manages and performs the preparation of regulatory documentation for study monitoring visits. 20. Manages the completion of forms for IRB submissions, renewals, deviations, etc. 21. Assists with process and workflow of patient bills resulting from research procedures. 22. Trains users regarding electronic IRB applications. 23. Contacts investigators, coordinators, and sponsors to establish rapport, understanding and/or inform, as well as to facilitate use of the organization’s programs, services, and/or products. 24. Adjusts, refers for and/or investigates complaints. 25. Testifies before auditors and administrators. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Requires manual dexterity used in operating office equipment. 2. Requires standing and bending in the assessment and treatment of patients. 3. Prolonged periods of sitting and the ability to walk moderate distances. 4. Some manual work may be included; 5. Occasional heavy lifting (patient assistance) and the ability to move equipment. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Normal clinical environment. There is patient contact and potential to come in contact with patients having communicable disease (URI, HIV, Hepatitis B, TB, usual childhood diseases, etc.) The presence of blood and specimen care and processing is a routine part of this environment. SKILLS AND ABILITIES: 1. Working knowledge of regulatory and research patient billing aspects of industry and government sponsored clinical trials including IRB regulations. 2. Skilled at problem solving. 3. Excellent teamwork skills. 4. Basic work processing skills and understanding. 5. Strong time management skills. Ability to manage multiple projects and changing priorities is required. 6. Computer proficiency, including Microsoft Office. 7. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. 8. Ability to handle stress and work under pressure. 9. Demonstrated ability to work effectively in both cross-functional teams and independently is required. 10. Ability to manage multiple projects and changing priorities is required. 11. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Additional Job Description: Scheduled Weekly Hours: 40 Shift: Day (United States of America) Exempt/Non-Exempt: United States of America (Exempt) Company: WVUH West Virginia University Hospitals Cost Center: 118 WVUH HVI Clinic Address: 1 Medical Center Drive Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Thank you for your interest in working for WVUM. Please explore our open opportunities in the list below and apply for any positions in which you would like to be considered. You'll be able to keep track of your progress on our site. The West Virginia University Health System is West Virginia’s largest health system and the state’s largest employer with more than 3,400 licensed beds, 4,600 providers, 35,000 employees, and $7 billion in total operating revenues. The Health System is comprised of 25 hospitals – including J.W. Ruby Memorial Hospital, an 880-bed academic medical center, and the 150-bed WVU Medicine Children’s Hospital in Morgantown, West Virginia – and five institutes. To learn more, visit WVUMedicine.org.