What are the responsibilities and job description for the Legal Assistant II - Employment position at wvumedicine?
Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Acting under the direction and supervision of leadership, provides general Legal Assistant support of the litigation functions and responsibilities of the Assistant Litigation Counsel, as well as in support of the more general legal needs of the WVU Health System Labor and Employment Team and Legal Department. MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High School diploma or equivalent. EXPERIENCE: 1. Two (2) years of experience in legal or related field. PREFERRED QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. Associates degree in business/office management, secretarial sciences, or related legal field. EXPERIENCE: 1. Experience with database and document management systems. 2. Experience related to general litigation and legal processes. 3. Advanced experience in Microsoft Office and Adobe. CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. 1. Provide a wide range of support to WVUHS Employment and Litigation teams. 2. Key point of contact, responsible for calendar management, travel arrangements (when necessary), and expense reimbursement processing for attorneys. 3. Communicate timely and professionally with internal WVUHS departments regarding legal matters. 4. Draft cover letters, complete forms, prepare documents for signature, and coordinate execution and mailing or electronic filing of legal documents. 5. Provide in-person assistance to participants at mediations, depositions, meetings and other in-person events. 6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information. 7. Complete various projects related to the organization of documents, filing systems, document scanning, and management of cases. 8. Assist with drafting employment-related agreements such as severance agreements, releases and employment contracts. 9. Circulate copies of litigation documents to employment and litigation team members and other stakeholders as appropriate. 10. Support the WVUHS Legal Services Department in all matters, including support of other counsel and staff within the Department as needed. 11. Train other personnel in litigation databases as directed. 12. Organize and track files for important case documents, including pleadings and voluminous discovery documents; creating files and maintaining files in electronic case management databases. 13. Obtaining and assisting with the review and redaction of employment records and other discovery materials in response to subpoenas, records requests, and court orders. 14. Collect employment records and policies from various sources, label, organize and compile them. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Prolonged periods of sitting. 2. Manual dexterity used in operating standard office equipment. 3. Lifting of no more than 10 pounds. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment. SKILLS AND ABILITIES: 1. Good verbal and writing skills. 2. Ability to organize, proofread, redact and edit documents. 3. Good organizational skills. 4. Basic computer knowledge and ability to operate standard office equipment, software and AI tools. 5. Willingness to adapt and reprioritize tasks in a changing environment. 6. Possess excellent time management skills and the ability to prioritize while working independently. 7. Ability to communicate clearly, efficiently, and professionally both verbally and in writing. Additional Job Description: Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: SYSTEM West Virginia University Health System Cost Center: 509 SYSTEM Legal Services Address: 1240 Suncrest Towne Centre Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Thank you for your interest in working for WVUM. Please explore our open opportunities in the list below and apply for any positions in which you would like to be considered. You'll be able to keep track of your progress on our site. The West Virginia University Health System is West Virginia’s largest health system and the state’s largest employer with more than 3,400 licensed beds, 4,600 providers, 35,000 employees, and $7 billion in total operating revenues. The Health System is comprised of 25 hospitals – including J.W. Ruby Memorial Hospital, an 880-bed academic medical center, and the 150-bed WVU Medicine Children’s Hospital in Morgantown, West Virginia – and five institutes. To learn more, visit WVUMedicine.org.