Enterprise Pharmacy Inventory and Distribution Coordinator

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Responsible for managing, packaging, & distribution of pharmaceuticals. Coordinates receipt of orders, scheduling of prepacking, & outbound shipments or deliveries. The Inventory & Distribution Coordinator will work independently with oversight of a pharmacy manager or pharmacist as needed. They will be responsible for performing pharmacy related functions in compliance with departmental policies and procedures that provide optimal pharmaceutical care. MINIMUM QUALIFICATIONS: EDUCATION, EXPERIENCE, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or Equivalent. 2. Must possess current licensure as required by state board where services will be provided: WV: Pharmacy Technician License or Trainee License through West Virginia Board of Pharmacy 3. Nationally Certified Pharmacy Technician through Pharmacy Technician Certification Board (PTCB) or National Healthcareer Association (NHA) OR If applicant has two (2) or more years of pharmacy specific experience, must be obtained within 15 months of hire. EXPERIENCE: 1. One (1) year of Pharmacy Technician or healthcare related experience PREFERRED QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. Associates degree 2. Post high school education in a science field of study 3. Graduate of a pharmacy technician training program. EXPERIENCE: 1. Previous experience in supply chain or inventory management. CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned. 1. Follows established procedures concerning quality assurance and hazardous drug management. Assures compliance with national standards and regulatory requirements. 2. Schedules site deliveries as needed. Assures safe, effective distribution and quality of medications. 3. Assists with identifying all warehouse function needs of system facilities. 4. Contacts wholesalers or manufacturers for requested product tracking. 5. Maintains inventory & invoice records in a timely and complete manner. 6. Assists the pharmacist with the process of packaging and labeling of medications. 7. Calculates quantities needing prepacked for each facility and for warehouse inventory, maintaining appropriate packaging logs. 8. Provides storage information and other required medication guides with each delivery. 9. Maintains proper storage of medications (i.e. security, temperature controlled items, etc.). 10. Demonstrates the knowledge and skills necessary to communicate to all customers. 11. Works with other coordinators, pharmacists, and managers to develop and attain quarterly objectives. 12. Communicates problems hindering workflow to management in a timely manner. 13. Assists in the training of warehouse staff. 14. Completes delivery fee calculations. Accurately identifies anticipated charges for expedited delivery needs. 15. Maintains appropriate inventory levels in all areas of focus to include warehouse, clinics, packaging, and others as assigned. 16. Coordinates routine rotation of stock in all areas of focus to include warehouse, clinics, packaging, and others as assigned. 17. Manages recall alerts including communication to all impacted facilities & collection of recalled products. 18. Assists manager & peers with routine inventory optimization evaluations. 19. Delivers medications to assigned locations & provides inventory services such as stocking, stock rotation, & inventory level maintenance. 20. Coordinates expired medication returns with reverse distributor. 21. Assists purchasing coordinators, managers, and operational pharmacists with managing shortage allotments. 22. Performs required DSCSA functions as assigned. 23. Assists with annual physical inventory functions as assigned. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. While performing the duties of this position, the employee is required to walk and stand or sit for long periods of time. 2. Must be able to lift 30 pounds and must be able to push 50 pounds. 3. Dexterity required to finger, handle, and reach. SKILLS AND ABILITIES: 1. Must be able to use computers and software applications. 2. Knowledge of drugs, drugs dosing, side effects, indications, contraindications, and proper administration preferred. 3. Knowledge of rules, policies and regulations related to the disbursal of pharmaceutical drugs preferred. 4. Must be able to work accurately, efficiently, and safely in a fast-paced environment. 5. Must be polite and respectful when communicating with staff, physicians, patients, and families. Must approach interpersonal relations in a positive manner. 6. Must demonstrate flexibility to meet the needs of department or hospital in regard to changes in work volume, planned change, scheduling changes and emergency call-backs (i.e. weather or disaster). 7. Must be able to communicate effectively verbally and in writing and place high emphasis on customer service. Additional Job Description: Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: SYSTEM West Virginia University Health System Cost Center: 256 SYSTEM Enterprise Pharmacy Solutions Address: 781 Chestnut Ridge Road Morgantown West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Thank you for your interest in working for WVUM. Please explore our open opportunities in the list below and apply for any positions in which you would like to be considered. You'll be able to keep track of your progress on our site. The West Virginia University Health System is West Virginia’s largest health system and the state’s largest employer with more than 3,400 licensed beds, 4,600 providers, 35,000 employees, and $7 billion in total operating revenues. The Health System is comprised of 25 hospitals – including J.W. Ruby Memorial Hospital, an 880-bed academic medical center, and the 150-bed WVU Medicine Children’s Hospital in Morgantown, West Virginia – and five institutes. To learn more, visit WVUMedicine.org.