Legal Assistant II - Healthcare

Coordinates and maintains contact with the judicial system, including but not limited to Circuit Courts, Magistrate Courts and Federal Courts throughout West Virginia and the United States for purposes of researching and obtaining documents regarding civil litigation in which applicants to the medical, dental or ancillary staff of WVUHS-affiliated hospitals have been involved; facilitates the maintenance of communications with the civil judicial system to provide timely updates to Medical

Staff Affairs and others at WVUHS-affiliated hospitals concerning applicants to the medical, dental and ancillary staff; provides administrative support as it relates to contact and communication with the civil judicial system.

Develops, maintains and facilitates reporting from a provider contract database for West Virginia University Medical Corporation, d / b / a University Health Associates and other WVUHS-affiliated physician practice plans; provides administrative support as it relates to provider contract database.

MINIMUM QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND / OR LICENSURE :

1. High School diploma or Equivalent.

PREFERRED QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND / OR LICENSURE :

1. Associates degree in business / office management, secretarial sciences, or related legal field.

EXPERIENCE :

1. One year experience in collections or in a law firm.

CORE DUTIES AND RESPONSIBILITIES : The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Initiate contact and communication with Circuit Courts, Magistrate Courts and Federal Courts and obtain copies of relevant court documents.

2. Develop, maintain and utilize a contract database to permit timely review, renewal, amendment and expiration notification of provider contracts with WVUHS-affiliated physician practice plans.

3. Coordinate activities to ensure smooth operation of the department developing and maintaining contacts with other departments as needed; ensure timely and accurate communication within the department and external to the department as needed; provide excellent customer service; provide information about department, policies, and operation; schedule meetings and maintains appointment calendars.

4. Coordinate or assist in the preparation of administrative reports, statistical tables, requisitions, and other data gathering for review by or signature of Director.

5. Prepare administrative summaries and special reports; gathers data to support department needs; perform and support departmental purchasing functions which may involve vendor contact or contact with other outside entities in support of the purchasing function; support departmental payroll / personnel processes; assist in compiling data for budgetary issues, assists with billing and reimbursement activities.

6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information. Maintain departmental databases and financial data. Compile departmental correspondence and reports in final form.

7. Receive and screen visitors and telephone calls and ensure accurate and timely communications.

8. Screens, evaluates, and prioritizes all incoming telephone calls in such a way that urgent situations are handled in an appropriate manner; answers incoming telephone calls within three rings; responds to general inquiries concerning the activities and operation of the department by relating, or referring to established policies and procedures.; engages in contacts within the Health Sciences Center and the outside medical community in an effort to facilitate open communication and customer service.

9. Support performance improvement and quality assurance initiatives.

PHYSICAL REQUIREMENTS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manual dexterity used in operating standard office equipment.

2. Prolonged periods of sitting.

WORKING ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES :

1. Ability to type at least 35 wpm.

2. Previous experience with payroll preferred.

3. Basic computer knowledge and ability to operate standard office software.

4. Knowledge of civil judicial proceedings and courts.

5. Knowledge of medical terminology preferred.

6. Good verbal and writing skills

7. Basic mathematical skills